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EVENING EVERYBODY.[Library Board on May 7, 2025.]
ORDER.YOU CAN HAVE ROLL CALL PLEASE.
WERE ANY PUBLIC SENT IN HERE TO ADDRESS THE BOARD? SO WE'LL GO ON TO THE CONSENT, CONSENT AGENDA, YOUR
WE SECOND IT TO PROOF THE CONSENT AGENDA TAKING OUT, UH, ITEM THREE.
I THANK ANY QUESTIONS ON THE, UM, WARRANT.
WANTED TO KNOW, UM, THAT THE
OH, IT'S OUR, IT'S OUR APP THAT WE HAVE ON TO USE FOR CHECKING OUT.
WE KNOW YOUR MATERIALS, THINGS LIKE THAT.
THAT'S PRETTY COSTLY, ISN'T IT? YES.
THEY'RE ALL, THEY'RE ALL FAIRLY COST, UNFORTUNATELY.
LIKE SO IT'S THE MOBILE APP? IT IS THE, BUT IT'S THE MOBILE APP PLUS THE, THE ILS TO IN GENERAL.
SO IT'S EVERYTHING IN ONE SHOP.
IT'S HOW WE BASICALLY LOOK UP ALL BOOKS AND CATALOG EVERYTHING.
UM, THE, THE TWO CHARGES FOR THE NEWSPAPER AND MAGAZINES.
WHAT IS THERE? TWO? UH, THEY'RE DIFFERENT SUBSCRIPTIONS.
SO ONE IS FOR LIKE OUR, UM, OUR NEWSPAPERS SPECIFICALLY AND OTHERS WITH THE MAGAZINE, THE NEWSPAPERS.
ONE IS TO PROVIDE THE INTERVIEW AS IT INDIVIDUAL SELF.
AND THEN THE OTHERS ARE CHUNK THAT COME TOGETHER.
ARE THERE ANY SUBSCRIPTIONS THAT AREN'T BEING RENEWED? UH, NOT AT THIS TIME.
THE MAJORITY OF OUR, OUR RENEWAL SUBSCRIPTIONS ARE EITHER BASIC LIBRARY PROGRAMS OR THERE'S SOMETHING SPECIFIC TO LITERACY DEPARTMENT.
LITERACY, IT JUST LOOKS LIKE A BUNCH ALL AT ONCE.
THEY JUST HAVE TO COME TOWARDS THE END OF THE YEAR.
ANY OTHER QUESTIONS? ENTERTAIN? MOTION TO APPROVE? APPROVE.
WE MOVED AND SECONDED TO APPROVE THE APRIL WARRANT.
AND, UM, WE'RE GOING LOOK NOW AT OUR UNFINISHED BUSINESS, WHICH IS OUR BYLAWS.
YOU HAVE THE RED LINE VERSION WE ORIGINALLY GAVE YOU.
UM, AND THEN YOU HAVE OUR, THE PREVIOUS VERSION OF, AND THEN AT THE END WE HAVE THE HIGHLIGHTED VERSION WITH THE CHANGES SPECIFICALLY, YOU KNOW EXACTLY WHAT THAT RIGHT, RIGHT.
AND THESE ARE, SO THESE ARE THE, SINCE WE KIND OF HAD A BRIEF DISCUSSION ABOUT THEM, BUT WE DIDN'T MAKE ANY ACTUAL ADJUSTMENTS BECAUSE, UM, CINDY WASN'T HERE.
SO THESE ARE THE CHANGES THAT I PROPOSED LAST TIME.
OF COURSE, WE CAN DISCUSS AND THEN, UM, NEED SOME WORK DOCUMENTS THAT, UH, ONCE AND THEN ONCE YOU REVIEW WITH THE CITY ATTORNEY AND
SO WHAT WE'RE GONNA DO IS GO THROUGH EACH, UH, PROPOSED CHANGE AND VOTE ON EACH ONE.
SO THE FIRST, UM, AMENDMENT TO
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THAT IS PROPOSED IS ARTICLE TWO, NUMBER ONE.AND IN THE ORIGINAL BYLAWS AS THEY ARE NOW, THEY'RE NOT NUMBERED.
SO THESE ARE, THIS IS THE ORIGINAL OR THEY'RE NOT NUMBERED? OH, NO, THEY SHOULD BE NUMBERED.
OH, THEY'RE NOT NUMBERED ON HERE.
SO ON THE, UH, RECOMMENDED CHANGES, THERE'S, THERE'S NUMBERS, SEE THAT.
AND THEN NUMBER ONE IN OUR CURRENT BYLAWS SAYS, REVIEWING THAT OUR, UM, AREAS OF FOCUS INCLUDE REVIEWING AND APPROVING POLICIES AND FEES RECOMMENDED BY STAFF.
AND THE CHANGE IS THE BOARD SHALL REVIEW AND PROVIDE FEEDBACK ON POLICIES AND FEES AS RECOMMENDED BY STAFF.
SO IN THE ORIGINAL IT SAYS REVIEW AND APPROVE, AND THE PROPOSED CHANGE IT SAYS REVIEW AND PROVIDE FEEDBACK.
SO COULD YOU EXPLAIN TO US WHY YOU'RE PROPOSING THAT CHANGE? UH, IT JUST MAKES IT EASIER IN TERMS OF LIKE, IF WE NEED TO MAKE DECISIONS QUICKLY, UM, YOU KNOW, THE BOARD ONLY MEET ONCE A MONTH OR YOU DON'T HAVE A FORUM.
IT BECOMES A LOT MORE DIFFICULT TO CONTINUE TO, YOU KNOW, HAVE TO PULL ON A POLICY FOR LONGER PERIODS OF TIME.
WE STILL, OF COURSE, WANT YOU TO REVIEW AND PROVIDE US WITH FEEDBACK, BUT, UM, YOU KNOW, AFTER SPEAKING TO THE CITY CLERK AND REVIEWING THIS WITH CITY ATTORNEY, IT JUST FEELS LIKE IT'S A LITTLE EASIER FOR US.
BOARD WITH, WITH POLICY AND PROCEDURES AT THE LIBRARY BASE, UM, IN A MORE TIMELY WAY.
UM, FEES, UH, WHAT KIND OF FEES ARE THOSE? UH, WE'VE GOT RID OF FINE, BUT IT MAY BE A FEE IF WE, IF THE CITY DECIDE AT SOME POINT THEY NEED SOME SORT OF REVENUE CHEMO LIBRARY.
IT MAY BE A FEE THAT WE CHARGE FOR PASSPORT PROCESS AT THE LIBRARY.
UM, WE DON'T ANTICIPATE, YOU KNOW, CHARGING FEES FOR ANY PROGRAMS OR SERVICES.
BUT IT IS SOMETHING WITH UNFORTUNATELY THE WAY THAT BEEN RECENTLY WITH DEFICIT THAT WE HAVE AN OPPORTUNITY IF THEY WOULD LIKE TO, TO, TO ADD ADDITIONAL FEES TO
WE'VE ALWAYS HAD POLICIES SUCH AS, UM, CONDUCT IN THE LIBRARY, ET CETERA, COME TO THE BOARD AND WE GO THROUGH THE WHOLE PROCESS BEFORE A POLICY IS APPROVED.
SO YOU'RE SUGGESTING THAT WE DON'T DO THAT? WELL, WHAT HAP WHAT WOULD TYPICALLY HAPPEN IS THE LIBRARY WOULD GO THROUGH, WE'D CREATE OUR PRODUCT OR WHATEVER CHANGES WE BRING 'EM TO YOU FOR YOUR REVIEW AND FOR YOUR INPUT.
AND THEN WE WOULD RETURN TO STAFF, DISCUSS AND THEN IMPLEMENT THE POLICY THAT WE FEEL SHOULD BE THE BEST FOR THE LIBRARY SYSTEM.
AND, AND IT'S ONLY BECAUSE, YOU KNOW, STAFF ARE ONSITE ON IN THE BUILDING MOST OF THE TIME.
AND SO THEY'RE THE ONES WHO ARE KIND OF SEEING WHAT NEEDS TO BE ADDRESSED RIGHT AWAY.
AND THE BOARD MAY NOT BE THAT, UH, AS YOU KNOW, A NORMAL PART OF YOUR, UM, ROLES HERE IN THIS DIVISION.
SO IT JUST GIVES US MORE OF AN OPPORTUNITY TO HAVE A ROLE FOR FREEDOM.
UM, AND THE BOARD IS REALLY MEANT TO BE MORE AN ADVISORY BOARD THAN A BOARD OF, UM, YOU KNOW, APPROVING, UM, ITEMS. IT'S MORE MEANT TO ADVISE ON WHAT THE COMMUNITY WOULD LIKE AND HOW WE CAN RESPOND TO THAT.
ANY COMMENTS? UM, IS THERE A DIFFERENCE IN, IN BOTH OR IS IT JUST THE ONLY, THE FIRST ONE, IT'S JUST INSTEAD OF A APPRO IT JUST SAYS, UH, PROVIDE FEEDBACK AND REVIEW INSTEAD OF APPROVING.
THAT'S THE ONLY DIFFERENCE IN REALLY REPORTING.
SO IF YOU GO TO THE LAST ONE, WE HAVE THE HIGHLIGHTED ONE THAT LIKE MARGARET HAD YOU GO TO THE END AND THAT WOULD SHOW YOU WHAT THE UH, WELL, WE'RE DISCUSSING THIS, THIS ONE NOW.
BUT I WAS JUST SHOWING SHE COULD HAVE A HIGHLIGHTED PORTION OF THE ONES THAT ARE DIFFERENT.
I DON'T, I DON'T HAVE YOUR HIGHLIGHTS ON ANY DIFFERENCES.
I PUT THEM ALL IN ONLY THE ONE.
AND THEN WE PROVIDED YOU, OR IT SHOULD HAVE BEEN PROVIDED TO YOU.
SO THAT'S THE WHAT'S CURRENTLY AND YOU SEE IN THE BACK THERE, THE YEAH, THAT
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TOWARDS THE BACK.IT'S GONNA HIDE BEHIND THE OTHER.
WELL THAT, THAT'S THE ORIGINAL.
SO I THINK THAT THE, THE FUNCTION HERE, SINCE SOCIAL CHANGE IS WHETHER OR NOT YOU'RE GONNA INSTALL SOMETHING WITHOUT OUR FEEDBACK.
I THINK THAT'S WHAT THE FEAR IS, SO SURE.
OBVIOUSLY IF IT IS SOMETHING URGENT, THEN WE WOULD UNDERSTAND, BUT IF IT IS SOMETHING THAT CAN BE, I GUESS THEY'LL DELAYED UNTIL THE NEXT MEETING AND YOU ALL UNDER UNDERSTANDING THAT WE'RE GONNA DISCUSS IT BEFORE YOU PUT A ANYTHING IN PLACE.
I THINK WE WOULD BE OKAY WITH THAT.
I THINK THAT'S WHERE YEAH, THE CONCERN COMES IN, RIGHT? THAT THEY PUT SOMETHING IN PLACE WITHOUT DISCUSSING WITH US BECAUSE NOW THE BOARD OF APPROVAL HAS BEEN REMOVED THAT YEAH.
THAT THE BOARD IS UNAWARE YEAH.
THERE'S A POLICY THAT THE BOARD PROVE MM-HMM
IT'S A POLICY THAT THE BOARD HAS TO PROVE MM-HMM
SO THIS WOULD BE TAKING THAT AWAY FROM THE BOARD.
BUT THE, THE IDEA IS NOT TO, SINCE YOU'RE AN ADVISORY BOARD, WE WANT YOU TO ADVISE THEM.
AND THE POLICIES ARE USUALLY DETERMINED BY THE CITY OR THE LIBRARY.
AND I HAVE NO INTENTION OF JUST, YOU KNOW, CREATING POLICIES WITHOUT YOUR APPROVAL.
BUT IF IT IS SOMETHING URGENT, WE NEED YOU TO HAVE THAT ABILITY TO BE ABLE TO INSTALL SOMETHING.
YOU KNOW, IF THERE WAS AN ACCIDENT OR AN INCIDENT THAT OCCURRED IN THE LIBRARY, WE'D WANNA HAVE THE ABILITY TO BE ABLE TO INSTALL A POLICY AT THAT TIME.
AND THEN WE CAN ALWAYS REVIEW POLICIES WITH THE BOARD AT A LATER TIME.
YOU KNOW, NOTHING HAS EVER SET IN ZONE.
I, I UNDERSTAND THE BASICS, BUT I DON'T KNOW IF I AGREE WITH THE PRESIDENT THAT IT STATES MOVING FORWARD, PAST US PAST THAT.
UM, I WOULD BE CAUTIOUS ABOUT THAT.
UM, I THINK BECAUSE WE'RE, WE ALL SEEM OKAY BY SOMEONE ELSE WOULD TO COME OVER AND, AND THEN PUSH THEIR THINGS.
I DUNNO, BECAUSE THEY WOULD WANNA, I I'M JUST FEARFUL OF THAT.
UM, GIVING, GIVING OUR, SAY IT AGAIN.
UM, JUST GIVEN, YOU KNOW, WHERE WE'RE AT IN THE POLITICAL CLIMATE, I THINK I WOULD BE FEARFUL SOMEONE JUST COMING IN, IN THE FUTURE WHEN WE'RE NOT HERE, YOU KNOW, PASS OUR TIME TO JUST COME IN AND DO WHAT THEY WOULD LIKE GIVEN THAT THERE IS NO OVERSIGHT TO POLICIES.
I THINK SAYING, I THINK REMOVING THE APPROVAL KIND OF SETS THE PRECEDENT THAT IT WOULD BE OKAY DOWN THE ROAD WITH YEARS FROM NOW OR WHENEVER I DON'T YEAH.
AND I, I UNDERSTAND YOUR FEAR AND YOUR NERVOUSNESS ABOUT IT, BUT, UM, YOU KNOW, AFTER REVIEWING THE, THE ACTUAL BYLAWS, IT, IT REALLY IS MEANT TO BE AN EVALUATIVE BOARD.
AND I THINK AS MUCH AS I WOULD LIKE YOU TO HAVE THE POWER TO BE ABLE TO CONTROL THE LIBRARY, THE LIBRARY NEEDS TO BE ABLE TO UNFORTUNATELY MOVE FORWARD IN CERTAIN ASPECTS.
NOW, I MAY NOT ALWAYS BE HERE, THERE MAY BE SOMEBODY ELSE.
IT WILL PROBABLY, YOU KNOW, SO I'LL GO PAST YOUR TIME.
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THESE BYLAW IN TWO YEARS.WE DON'T, YOU KNOW, WE DON'T KNOW.
BUT I THINK BECAUSE OF THE NATURE OF THE BOARD ITSELF, IT SHOULD REALLY BE MORE ADVISORY THAN IT SHOULD BE POLICY MAKING.
AND TRADITIONALLY, MOST CITIES, IT'S USUALLY NOT A POLICY MAKING BOARD.
IT IS THERE TO PROVIDE FEEDBACK TO THE LIBRARY FOR THE THINGS THAT THE COMMUNITY WANTS, WHAT THEY WANNA SEE, THE PROGRAMS THEY WANNA SEE, UM, YOU KNOW, UH, BUILDING ISSUES, THINGS OF THAT NATURE.
THAT'S REALLY WHAT IT'S MEANT TO BE.
AND I, AND I UNDERSTAND YOUR NERVOUSNESS WITH IT, IT DOES TAKE AWAY SOME AUTHORITY, BUT IT, IT DOESN'T MEAN THAT YOU WILL NOT HAVE INPUT IN, YOU KNOW, ALL OF THE ACTIONS THAT OCCURRED.
I UNDERSTAND WE'RE AN ADVISORY BOARD AND THAT'S WHY WE DON'T GET INTO THE, INTO THE NEEDS WITH ALL THE DECISIONS THAT YOU'RE MAKING CONSTANTLY EVERY DAY.
BECAUSE WE ARE NOT PRIVY TO GOINGS ON THE DAILY GOINGS ON THE LIBRARY.
SO IN THAT CASE, I UNDERSTAND THAT WE'RE ADVISORY, I THINK FOR THERE TO BE A POLICY FOR THE LIBRARY THAT THE STAFF WORKS ON AND PRESENTS TO THE BOARD LIKE, THIS IS WHAT WE WANT, THIS IS HOW WE SEE IT, WHAT TO COME TO THE BOARD SO THAT WE'RE THEN AWARE AND THEN WE CAN APPROVE IT.
I THINK THAT DOES NOT TAKE US OUT OF JUST BEING ADVISORY.
I THINK THAT THAT'S A, A, A GOOD STEP FOR THE LIBRARY.
I WOULD SAY MAYBE WE FRAME IT IN A DIFFERENT, MAYBE DIFFERENT LANGUAGE THAT WE CAN PUT SOMETHING ALONG THE LINE THAT, YOU KNOW, STAFFING NEW PRESENTATION TO THE LIBRARY BOARD OF NEW POLICIES AND FEES BEFORE
THAT WAY YOU STILL GET YOUR, YOU HAVE INPUT INTO THE, THE PROCESS, BUT IT ALSO ALLOWS THE LIBRARY A LITTLE MORE FREEDOM IN TERMS OF WHAT WE CAN DO IF THERE ARE, UM, INSTANCES THAT WE DO HAVE TO MAKE DECISIONS WITHOUT HAVING, COULD YOU ADD THAT LIKE, I MEAN, OBVIOUSLY NOT VERBATIM, BUT AN EMERGENCY YEAH.
THEN WE CAN, SO I CAN TALK, MAYBE ADD THAT IN ADDITION TO WHAT YOU JUST SAID SO THAT IT'S CLEAR.
UH, BUT THERE'S A VALID EMERGENCY REASON OF WHY THEY TOOK THE STEP THAT THEY DID.
SO ARE YOU SAYING, JUST FOR CLARIFICATION, SAYING REVIEWING AND APPROVING POLICIES AND FEES RECOMMENDED BY STAFF EXCEPT IN THE EVENT, UH, LIKE IN AN EMERGENCY, YOU KNOW, IF WE'RE NOT ABLE TO COME TOGETHER AND IT NEEDS TO BE DONE, I THINK THEY SHOULD BE ABLE TO, BECAUSE IT'S, YOU KNOW, FOR THE PUBLIC AS WELL, AS WELL AS THE EMPLOYEE IN THE PRIMARY MM-HMM
SO, AND I THINK THAT WOULD BE CLEAR THOUGH.
UM, SO KEEP IT AS IT IS, BUT ADD THE INCLUSION OF IN CASE OF THE EMERGENCY.
I JUST, THEY WOULD DEAL WITH SPRING 'CAUSE THAT'S WHAT IT WOULD COME DOWN TO.
I MEAN, IF YOU NEED TO ACT AND THERE'S NO TIME FOR THE BOARD TO LEAVE, YOU'RE NOT GONNA WAIT FOR US.
CINDY? UM, YEAH, IT'S A TWO PART QUESTION.
UM, I THINK ONE OF US SPOKE TO A COUNCIL MEMBER AND ON SOMETHING ABOUT THE LIBRARY AND ONE OF THE QUESTIONS WAS, DID THE BOARD TALK ABOUT, OR WHAT DID THE BOARD DECIDE? AND THEN THE OTHER PART QUESTION IS, ARE THE POLICIES THAT HAVE BEEN APPROVED BY THE BOARD OR YOURSELF THAT THEY GET APPROVED BY THE CITY AS WELL? OR WHAT'S, SO TYPICALLY THE WAY WE WOULD PRESENT SOMETHING IF WE, AND WE HAVEN'T REVISIT OUR CODE OF CONDUCT OR ANYTHING, BUT WHAT WE DO IS I WOULD HAVE STAFF COME TOGETHER.
WE WOULD DISCUSS THE ITEM, WE WOULD SEND IT TO CITY ATTORNEY FOR REVIEW TO MAKE SURE IT WAS APPROPRIATE, THAT WE WOULD BRING IT TO THE BOARD.
THE BOARD WOULD REVIEW IT, GIVE US THEIR FEEDBACK.
WE WOULD TAKE THAT IN AND THEN WE WOULD, YOU KNOW, MAKE ANY ADJUSTMENTS, CHANGES THAT WE AGREED ON.
AND THEN IT GOES BACK TO THE CITY ATTORNEY.
AND THEN TYPICALLY COUNCIL DOES HAVE TO PROVE IT IN THE END.
UM, FOR, FOR SOMETHING LIKE A POLICY CHANGE OR FOR ADDING ADDITIONAL FEES, THINGS OF THAT NATURE, UM, FOR, YOU KNOW, DAY-TO-DAY SERVICES PROGRAMS LIKE THAT, THAT'S A LITTLE BIT DIFFERENT.
UM, WE DON'T NEED MORE TO THAT.
SO TO MOVE ON, UH, MAYBE WHY DON'T YOU MAKE THAT INTO A MOTION AND MOSTLY WILL WE STAND ON? OKAY.
SO WE'RE ONLY TALKING ABOUT ITEM ONE, RIGHT? JUST, JUST, OKAY.
SO THEN I MOVED THAT WE, UM, APPROVE
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ITEM ONE, BUT THE CONDITION THAT WE HAD ADDITIONAL VERBIAGE EXPLAINING, UH, EMERGENCIES OR EXCEPTIONS SO THAT IT'S CLEAR WHEN CAN CANNOT PROCEED WITHOUT PERFECT THOSE.BUT WHAT THAT WOULD MEAN IS THAT YOU, YOU WOULD BE APPROVING THE CHANGE FROM THE CHANGE ON THE CHANGES FOR FEEDBACK ONLY.
IS THAT WHAT YOU'RE SAYING? YES.
IS THERE A SECOND MERCHANDISE FOR LACK OF A SECOND? UM, I THINK I WOULD LIKE TO SEE OTHER BYLAWS IN OTHER CITIES THAT ARE IN MORE AN ADVISORY ROLE AND SEE HOW THEY FUNCTION AND WHAT THEIR BYLAWS LOOK LIKE OR MAYBE WHAT THE VISION IS FOR.
I CAN DEFINITELY SEE YOU GUYS, UH, PROVIDE YOU WITH OTHER BYLAWS.
UM, AND I WILL PROVIDE YOU WITH THE, SOME DIFFERENT VERBIAGE HERE SO YOU CAN TAKE A LOOK AT IT BEFORE WE, UH, MOVE ON THIS ONE.
SO WE WILL WAIT ON THAT ONE UNTIL WE HAVE MORE INFORMATION.
THE SECOND CHANGE WOULD BE THE EXPENDITURES OF THE KNOWLEDGE STANDS AS, UH, AREAS OF FOCUS INCLUDE DETERMINING EXPENDITURE OF LIBRARY TRUST FUNDS.
AND THE CHANGE WOULD BE THE EXPENDITURES OF THE LIBRARY TRUST FUND WILL BE PRESENTED IN A QUARTERLY FINAL REPORT.
I BELIEVE THE LAST TIME THAT WE SPOKE ABOUT THIS, YOU SAID NO, SHE WANTED EVERYONE YES.
AND JUST SO YOU KNOW, GOING FORTH, THE, THE TRUST FUND ONLY COVERS A VERY SMALL PORTION OF WHAT THE LIBRARY PAYS.
SO YOU WON'T SEE ANY, UM, BRAND WARRANTS OR ANY OF THAT STUFF GOING FORWARD.
IT WOULD JUST BE STRICTLY FROM THE TRUST FUND.
SO I CAN, I CAN PROVIDE, UH, ESSENTIALLY LETTER TO BE PRESENTED IN A MONTHLY REPORT.
SO THE, UM, PROPOSED CHANGE IS THE EXPENDITURES OF, OF THE LIBRARY TRUST FUNDS WILL BE PRESENTED IN A MONTHLY REPORT.
SO THE DIFFERENCE BEING THAT WE ARE GOING TO BE PRESENTED WITH THE REPORT, WE WOULD NOT DETERMINE THE EXPENDITURES.
HAVE WE, UM, DETERMINED THE EXPENDITURE? I DON'T THINK IT'S EVER UP
I MEAN THE MAJORITY OF IT WITH DATABASES, IT'S GENERAL, YOU KNOW, JUST GENERAL, UM, OPERATING BOSS.
WELL, AND I, CINDY RECOMMEND LAST NAME.
SHE DID SAY YOU DON'T NEED TO ACTUALLY APPROVE THE WARRANT.
AND IF YOU DO HAVE ANY QUESTIONS FOR HER OR ASHLYN, YOU KNOW, YOU CAN ALWAYS PROVIDE, IS THERE A MOTION TO APPROVE THE CHANGE OR, UM, BUT THERE'S A CHANGE TO THE CHANGE.
THERE'S A CHANGE TO THE CHANGE, YES.
SO I'M MOVED THAT WE CHANGED THE CHANGE TO READ BY MONTHLY.
IT'S BEEN MOVED AND SECONDED TO APPROVE THE SECOND, UH, CHANGE EXPENDITURES
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OF THE LIBRARY TRUST FUNDS WILL BE PRESENTED IN A MONTHLY REPORT.OKAY, THE THIRD PART IS THAT WHOLE PARAGRAPH HAS BEEN ADDED TO THE, UM, BYLAWS.
THE CITY LIBRARIAN IS ENTRUSTED WITH THE RESPONSIBILITY OF EMPLOYING AND SUPERVISING LIBRARY STAFF, MANAGING THE LIBRARY COLLECTION, IMPLEMENTING PROGRAMMING, OVERSEEING DAILY OPERATIONS, AND ENSURING ADHERENCE TO POLICIES AND PROCEDURES.
THE BOARD SERVES AS AN ADVISORY BODY PROVIDING SUPPORT AND GUIDANCE IN THESE AREAS.
I BELIEVE THAT WAS ADDED TO MAKE IT VERY CLEAR WHAT THE ROLE OF THE BOARD IS.
THERE'S ACTUALLY ONE CHANGE TO THAT, WHICH IS, UM, THEY'RE GOING TO BE CHANGING MY OFFICIAL TITLE FROM CITY LIBRARIAN TO DIRECTOR LIBRARY SERVICES TO BE MORE ALIGNED WITH THE REST OF THE CITY AS WELL AS THE REST OF THE COUNTY AND OTHER LIBRARY ASSISTANTS.
UM, AND THAT WILL GO INTO EFFECT AFTER THE CIVIL SERVICE MEETING ON THE 15TH, I BELIEVE.
SO INSTEAD OF CITY LIBRARY, IT WILL SAY DIRECTOR OF LIBRARY SERVICES.
ANY DISCUSSION ON THIS BEFORE WE HAVE A MOTION? I'M JUST CURIOUS WHY IT WAS PLACED THERE, BUT KIND OF FINDING OUR ROLE ON TOP.
LIKE, I, I I DON'T SEE THE NEED TO REPEAT IT, SO I'M JUST CURIOUS WHY.
I THINK IT WAS JUST TO BE VERY CLEAR IN TERMS OF LIKE WHAT MY RESPONSIBILITIES ARE AND WHAT YOURS ARE.
AND WHILE IT DOES, YOU KNOW, DOES SPELL OUT THINGS HERE, IT JUST, IT JUST MAKES IT VERY CLEAR THAT LIKE YOU ARE GONNA BE HERE FOR OUR SUPPORT AND TO HELP US.
AND YOU KNOW, THE DAY-TO-DAY OPERATIONS ARE HANDLED BY THE LIBRARY STAFF THAT THAT'S REALLY ALL IT IS.
SO THAT WHAT OTHER, YOU KNOW, NEW MEMBERS COME IN AND THEY READ THE BYLAWS, IT'S JUST CLEAR, YOU KNOW, YOUR ROLE, MY ROLE OR MY, YOU KNOW, YOUR ROLE AND WHOEVER YOU KNOW IN CHARGE THAT DAY OR THAT IT, IT'S A CLARIFICATION BECAUSE AT ONE POINT, UM, THERE WERE SOME MEMBERS OF THE BOARD WHO WANTED TO KNOW, FOR EXAMPLE, EXACTLY WHAT WAS BEING READ ALOUD, IF READ ALOUD AND, AND YOU KNOW EXACTLY WHAT BOOKS, WHAT A LIST OF WHAT BOOKS WERE IN ORDERED.
AND UH, THAT'S NOT REALLY, I MEAN, WE COULD GO, WE COULD ATTEND THE READ ALOUD IF WAS BEING, YOU KNOW, UM, BUT THAT'S NOT REALLY OUR RULE.
WILL I MOVE THAT WE APPROVE THAT PARAGRAPH AS IS WITH THE EXCEPTION OF YOUR TITLE.
AND SO THINKING ABOUT, UM, I, I'VE SEEN OTHER BYLAWS FOR OTHER BOARDS.
UM, I DON'T THINK I'VE EVER SEEN THIS HAVING TO BE OUTLINED.
COULD IT BE MAYBE AN ADDENDUM OR SOMETHING ELSE THAT'S PRESENTED TO THE BOARD? I DON'T, I'VE NEVER SEEN ACTUALLY WITHIN BYLAWS LIKE THIS MM-HMM
LIKE LEGALLY LIKE, YOU KNOW, SPEAKING AND INFORM.
I MEAN I, LIKE I SAID, I WENT TO THE CITY ATTORNEY SO THEY APPROVED IT.
THEY THOUGHT IT WAS FINE IN TERMS OF WHERE IT IS IN THE DIALOGUE.
UM, BUT AS MARGARET MENTIONED, IT JUST, IT'S ONE OF THOSE THINGS WE GET NEW BOARDS 'CAUSE WE DO GET A, A, YOU KNOW, WHOLE GROUP OF NEW GUYS EVERY COUPLE OF YEARS AND IT'S NICE TO HAVE VERY CLEAR, DEFINED, UM, RULES.
AND IT'S NOT JUST FROM US, IT'S FOR YOUR EXPECTATION TOO TO UNDERSTAND, HEY, I DON'T HAVE TO WORRY ABOUT THIS, THIS, THIS AND THAT.
AND LIKE THE LIBRARY BOARD POLICY THAT THIS COULD BE SOMETHING ELSE ELSE THAT'S SUPPLEMENTAL.
I DON'T KNOW IF NECESSARILY LIKE WITHIN THESE BY OFFS.
UM, I THINK IF WE WANTED TO CONVEY THAT WE COULD ADD IT TO POWER AND DUTIES OF THE BOARD.
LIKE ONE OF OUR DUTIES IS NOT FOLLOW THE DUTY.
MAYBE IT'S WORDED DIFFERENTLY.
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IN SECTION ARTICLE FOUR, ARTICLE FIVE, SORRY, POWERONE OF IT WOULD BE NOT RESPONSIBLE FOR.
EVERYTHING ELSE I CAN CHECK WITH, UM, CITY ATTORNEY'S OFFICE.
IF WE CAN ADD THAT TO THE POWERS AND DUTIES OF THE BOARD.
UM, YOUR RESPONSIBILITY IN TERMS OF UM, AND MY RESPONSIBILITY.
UM, WELL LET ME ASK IF IT IS, IF IT'S SOMETHING THAT WE CAN MOVE, WE CAN MOVE IT, BUT IF NOT, IS IT SOMETHING THAT YOU WOULD, YOU KNOW, BE OKAY WITH LEAVING HERE? VINCENT, I'M GONNA BRING ALL OF THESE BACK TO YOU AND YOU'RE GONNA LOOK AT THIS AGAIN.
SO I JUST WANNA MAKE SURE THAT IF THEY CAN'T MOVE IT OR IT'S NOT APPROPRIATE THAT YOU'RE GONNA BE OKAY WITH IT REMAINING IN THE BODY OF THE DOCUMENT.
YOU, YOU PROPOSED THIS CHANGE, RIGHT? UH, WELL AFTER THIS, THE DISCUSSION, THE MEETING I, THIS WAS SOMETHING I ADDED TO MAKE IT CLEAR FOR ALL OF US WHAT, WHAT THE RULES ARE.
SO WHO WOULD SAY THIS COULDN'T BE MOVED? WELL I WOULD, IT WOULD BE THE CITY ATTORNEY.
I DON'T KNOW IF, IF THEY COULD PUT IT UNDER, UM, YOU KNOW, UNDER THE POWER AND DUTIES OF THE BOARD.
I WOULD JUST HAVE TO MAKE SURE THAT THAT'S SOMETHING THAT'S, YOU KNOW, LEGALLY IN THE INTRO OR EVEN ANOTHER ARTICLE FOR DIRECTOR OF LIBRARY SERVICES AND WITH THIS AND IT OUTLINES THE DUTIES OF AND THE RESPONSIBILITIES TO THE BOARD.
I THINK THAT WOULD BE APPROPRIATE BECAUSE THEN THERE'S NOT REALLY ONE IN THE DIRECTOR.
SO TO SEE THAT IN A, AS A SEPARATE ARTICLE, ARTICLE DIRECTOR'S RESPONSIBILITIES WITH THE BOARD OR TO THE BOARD, RIGHT.
WHICH IS LIKE SUBMIT THE REPORT OR QUARTERLY AND THAT THE DIRECTOR IS DOING ALL THESE THINGS.
I THINK THAT'S A, THEIR DISTINCTION.
THE NEXT CHANGE IS THE, UH, ARTICLE FORM MONTHLY THE MEETINGS.
AND IT, UH, CURRENTLY SAYS THAT WE ARE HAVING MONTHLY MEETINGS.
IT, IT WAS QUARTERLY 'CAUSE WE DID DISCUSS THAT AT ONE POINT.
BUT I KNOW THAT THE LAST MEETING WE ALSO DECIDED MONTHLY, YES, IT'S FINE TO CHANGE IT BACK TO MONTHLY OR CONTINUE TO KEEP IT AT IT.
SO THAT WILL CONTINUE TO, TO BE MONTHLY.
SO THAT DOESN'T NEED TO HAVE APPROVAL AND JUST STAY, UH, AS IN THE ORIGINAL DOCUMENT, UH, THE NEXT CHANGE IS, UH, SECTION FOUR 10, OUR PROCEDURE, OUR CURRENT BYLAW SAY THE CURRENT ADDITION OF ROBERT RULES AND THOSE ARE BEING CHANGED TO ROSENBERG'S RULES OF ORDER.
UM, I WENT ONLINE AND THERE ARE A NUMBER OF SITES THAT HAVE
THERE'S RULES OF ORDER AT A GLANCE, THERE'S A CHEAT SHEET OF ORDER AND IT'S PRETTY MUCH THE SAME AS AS ROBERTS.
UM, AND IT, AND IT'S A LOT OF, A LOT OF PROCEDURE WE DON'T GET INTO THANK GOODNESS,
SO, BUT ANYWAY, THAT'S WHAT THAT IS ABOUT.
AND THAT WAS, UM, PROPOSED, I BELIEVE BY CITY ATTORNEY BECAUSE THE CITY WAS ADOPTING OR HAS ROSEBERG MOTION TO APPROVE.
WE'VE BEEN SECONDED TO APPROVE, UH, THE CHANGE TO SECTION FOUR 10 PARLIAMENTARY PROCEDURE, MARGARET.
AND THEN THE NEXT SECTION FOR 11 WAS ALSO, UM, FOR, UH, THE CITY ATTORNEY.
AND THAT WAS WHEN A MEMBER OF OUR BOARD, UM, WILL FACE BE BOARD.
SO OURS NOW SAID THEY FAILED TO OR REFUSE TO AFFIRM ATTENDANCE AS REQUIRED, FAILED OR REFUSE TO ATTEND FOUR REGULARLY SCHEDULED MEETINGS.
AND IT'S BEEN CHANGED TO THREE UNEXCUSED ABSENCES.
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MM-HMMOR MISSES MORE THAN 25% OF THE BOARD'S MEETINGS AND CALENDAR EXCUSED OR NOT, I BELIEVE.
IS THAT RIGHT? EXCUSED OR UNEX? UH, UNEX.
ANEX EXCUSED ABSENCE IS ONLY GRANTED AND ABSOLUTELY NECESSARY.
ILLNESS OF THE FAMILY, THE FAMILY, A PERSONAL FRIEND, BUSINESS COMMITMENT TO MEMBER, THAT MEMBER ATTENDANCE OF ATTENDANCE, THE MEMBER OF A FUNERAL NEEDS A SERVICE CEREMONY.
WHETHER SIGNIFICANT EVENT OR OTHER REASON TOWARDS THE MEMBER HAS GIVEN NOTICE.
UM, SHOULD WE ADD IN FAILURE TO TAKE OATH? I THINK IT'S AUTOMATIC.
AND THIS DID NOT COME TO ME DIRECTLY FROM LEGAL.
I DID NOT WRITE ANY OF THESE THINGS.
UH, BUT I THINK IT'S WHAT THEY'RE TRYING TO DO FOR ALL THE, THE BOARDS, YOU KNOW, MAKE SURE EVERYBODY'S ON THE SAME PAGE.
WE, UH, SECOND IT TO APPROVE SECTION FOUR, 11.1.
UM, SO I'LL BRING YOU BACK NEXT MONTH A REVISED VERSION MM-HMM
UM, AND YOU CAN TAKE A LOOK AT IT AND WE CAN VOTE.
SO THE REVISED VERSION WILL INCLUDE, UM, THE LIBRARY TRUST IS MONTHLY THAT TO, TO MOVE THIS, THE DESCRIPTION TO THE LIBRARIAN'S ROLE, TO ITS OWN ARTICLE AND TO GET SOME MORE BEFORE WE VOTE ON THE CHANGE ON NUMBER ONE TO GET SOME MORE BACKGROUND INFORMATION FROM OTHER BYLAWS OUTSIDE THE LIBRARIES.
AND WE'LL, WE'LL ALSO LOOK AT SOME DIFFERENT VERBIAGE FOR YOU GUYS.
ALL SATISFACTORY TO EVERYBODY.
THANK YOU VERY MUCH FOR THAT DISCUSSION.
ALRIGHT, WE'RE GONNA GO ON THEN TO THE C LIBRARY.
SO, UM, IN APRIL WE HAD, UM, THE REGISTERED VOTERS JOINING US FOR SPECIAL ELECTION THAT WAS HERE FOR THE DISTRICT, ONE SUITE FOR THE COUNTY BOARD OF SUPERVISORS.
UM, THE STATE REPRESENTS THE SOUTH BAY.
UM, OVER THE COURSE OF ELECTION, THEY COLLECTED 602 BALLOT FROM OUR DROPBOX AND 246 ONSITE DURING ELECTION DAY.
UM, WE WERE ALSO A DART SITE, WHICH I DON'T KNOW IF YOU GUYS HAVE DONE THAT IS, BUT IT, I THINK IT'S NEW WITH THE REGISTRAR.
THEY, UM, THEY LIKE TO HAVE A HUB SO THAT ALL THEIR DRIVERS CAN DROP OFF THE BALLOT INTO ONE PLACE TO BRING BACK.
SO THIS WAS OUR FIRST TIME EXPERIENCE.
THEY JUST COME CORRECT THEIR CARDS AND DROP EVERYTHING OFF.
UM, THE REGISTERED VOTERS WAS VERY HAPPY.
WE COMPLETED OUR TAX PREPARATION SERIES IN APRIL, UM, FOR SOUTH BAY RESIDENTS MAKING 67,000 OR LESS THE PROGRAMER FEBRUARY TO APRIL.
AND WE HAD ALL OF OUR SPOTS FILLED AND I THINK, BUT REALLY POSITIVE COMMENTS AND PEOPLE HOPE WE BRING IT BACK NEXT YEAR.
WE HAD OUR EASTER EGG HUNT THAT HAPPENED, WHICH WAS LOTS OF FUNDS.
THIS WAS OUR VERY FIRST ONE, SO WE'RE HOPING TO MAKE IT ANNUAL.
WE HID OVER 3,500 EGGS THROUGHOUT THE LIBRARY.
IT TOOK US AN HOUR WITH LIKE 20 PEOPLE AND VOLUNTEERS HIDING
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THEM EVERYWHERE.UM, IT WAS, IT WAS A LOT OF FUN.
UM, WE HAD GOLDEN TICKETS IN SOME OF THEM, WHICH THEY GOT TO REDEEM FOR SOME OF THE BIGGER PRIZES.
AND SO WE HAD ABOUT 150 PARTICIPANTS, UH, PARTICIPANTS AND LOTS OF PARENTS REALLY EXCITED TO HAVE SOMETHING LIKE THIS IN NATIONAL CITY.
SO IT'S GONNA BE GREAT EVERY YEAR AND WE SAVE THE EGGS, SO DON'T WORRY.
UM, AND THEN THE LAST THING I THINK I'LL MANY OF YOU HEARD, WE HAVE, UH, OUR CITY MANAGER, UM, BEN DECIDED TO LEAVE US, UH, IN APRIL.
AND UM, WE HAVE, WE HAD A DIRECTOR OF PUBLIC WORKS, STEVE ELLO BRIEFLY TAKE OVER.
AND RECENTLY SCOTT WHO WAS MEETING WITH OUR
UM, AND THERE WILL BE A NATIONWIDE RECRUITMENT TO BE CONDUCTED, UM, SOON, WHICH I DID DISCUSS THAT COUNCIL LAST NIGHT.
UM, SO THAT PROCESS IS HAPPENING.
SHOTS FOR PROCEED WAS APRIL 23RD.
SO WE WILL SEE, WE WILL SEE HAVE THAT FOR THE NEXT SEVERAL MONTHS.
BUT THAT, THAT'S, THAT'S PRETTY MUCH OUR, OUR APRIL
UM, WE HAD OUR WOMEN'S HISTORY MONTH PROGRAM ON MARCH 22ND.
UH, I WAS NOT ABLE TO ATTEND, BUT I UNDERSTAND THAT EVERY TIME WAS HAD BIOLOGY.
I STAYED, IT WASN'T HUGE, BUT IT WAS STILL A GREAT TIME.
AND WE USUALLY HAVE OUR, UM, RAFFLE OUR CHRISTMAS BASKET RAFFLE AT THE BREAKFAST.
WE'RE NOT SURE THEY HAVE A BREAKFAST AT THIS POINT.
I, I'M THINKING IT, IT MAY BE SOMETHING THAT'S SUNSETTED.
I HAVE NOT HEARD ANYTHING DIFFERENT, UM, FROM THE CURRENT CITY MANAGER, BUT I WILL OF COURSE KEEP YOU.
SO IF WE DO NOT, UM, WE USUALLY HAVE AN OPEN HOUSE IN THE BEGINNING OF DECEMBER.
UH, LAST YEAR WE HAD IT IN CONJUNCTION WITH, UM,
IF THIS, THIS YEAR WE MIGHT, WE MIGHT BE A LITTLE BIT D SO THAT WOULD BE DECEMBER 6TH, SATURDAY DECEMBER 6TH.
I CAN USE, I, IT'S ALWAYS THE, THE FIRST SATURDAY OF THE MONTH IN DECEMBER BECAUSE NDA HOLIDAY COMES IN FALL AND SATURDAY.
SO I BELIEVE IT'S DECEMBER 6TH.
BUT THEN ON YOUR CALENDAR, YOU BUSY DECEMBER CALENDAR.
AND, UM, ANY COMMENTS FROM THE BOARD? UH, YEAH, JUST THANK YOU FOR ALL YOUR WORK AND IT'S ALWAYS SO NICE TO GO IN AND SEE EVERYONE.
WELCOMING AND FRIENDLY AND TALK EVERYTHING.
THANK YOU FOR THE WORK ON THIS AND FOR THE DISCUSSION TODAY.
AND OUR NEXT MEETING IS GOING TO BE, UH, JUNE 4TH AND I AM GOING TO ADJOURN THE MEETING.
UH,
LIKE THE END OF, IT'S NOT THE END OF THE MEETING.
SO UNLESS THAT'S INCORRECT, I'LL DOUBLE CHECK ON THAT.