* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:02] THANK YOU. I'M GONNA CALL THE MEETING TO [Library Board on January 8, 2024.] ORDER. IT IS 5 32 AND IF WE CAN BEGIN WITH THE CALL WITH A, A ROLL CALL PLEASE. YES, OF COURSE. UH, MARGARET. HERE. CINDY? HERE. JUST ANN. LIZ NYDIA HERE. AND WHAT? AND LIZ . SHE'S NOT HERE. AND TRUSTEE IS NOT HERE. OKAY. UH, THERE ARE NO PUBLIC COMMENTS MAILED IN. THERE'S NO ONE HERE TO MAKE PUBLIC COMMENTS. WE'LL MOVE ON TO THE CONSENT AGENDA. WHAT IS YOUR PLEASURE WITH THE CONSENT AGENDA? AGENDA? I SECOND MOVE AND SECONDED TO APPROVE THE CONSENT AGENDA, MARGARET. AYE CINDY. AYE. THANK YOU. WE'LL MOVE ON TO NEW AND UNFINISHED BUSINESS, THE ANNUAL REPORT. SO I, THE ANNUAL REPORT IS IN YOUR, UH, BINDER. IT'S JUST THE PRESENTATION THAT WE'LL BE PRESENTING AT CITY COUNCIL ON THE 21ST. I WILL GO OVER, UM, I'LL HAVE A SCRIPT FROM MARGARET, OUR CHAIR TO PRESENT. WE'LL DO SOME, UM, PRACTICE BEFORE WE GO. BUT THIS IS JUST SORT OF FOR YOU TO GET AN OUTLINE OF WHAT WE'LL BE TALKING ABOUT, UM, AND HIGHLIGHTING FROM THE LIBRARY FOR THIS LAST YEAR. AND THAT WOULD BE ON THE 21ST, YOU SAID THE 21ST, WHICH IS THE NEXT CITY. SO THE, THE REPORTS USUALLY HAVE QUITE A BIT OF NARRATIVE IN THEM AND THAT COME, WE'LL GET A COPY OF THAT. YEAH, WE'LL GET A COPY OF THE NARRATIVE, WHICH I'LL SEND TO ALL OF YOU, BUT WE HAD TO GET THIS IN BEFORE BASICALLY DECEMBER. SO I WANTED TO GIVE YOU LEAST THE OUTLINE SO YOU HAVE AN IDEA OF WHAT, WHAT BE COVERED. OKAY. UH, THERE ANY QUESTIONS ABOUT THIS REPORT? IT'S MADE EVERY YEAR. IT IS ALSO SENT TO THE STATE. IS THAT CORRECT OR NOT? UH, I THINK IT'S JUST, IT'S JUST A GENERAL POINT FROM OUR BOARD BOARD MEMBERS TO THE CITY COUNCIL, JUST TO KEEP THEM UPDATED ON WHAT WE CAN DO. OKAY. SO THIS WILL BE A POWERPOINT THAT'S PRESENTED AT THE MEETING AND THAT USUALLY THE CHAIR WILL GIVE THE REPORT TO THE BOARD, TO THE COUNCIL. WE ENCOURAGE YOU ALL TO DO OKAY. THERE ARE NO QUESTIONS ABOUT THE REPORT. WE'LL MOVE ON. OKAY. TO THE CITY LIBRARIAN, UH, THERE'S, UM, JUST AS THE NEW ONE, I'M SURE THAT THERE WAS ADDITIONAL ITEM OF THE, UM, CONFIRMATION OF THE CITY CLERK. SHELLY CHAP WILL JOIN US FOR OUR MARCH MEETING. MM-HMM . UH, SO WE CAN GO OVER POLICIES, MAKE CHANGES, ANYTHING LIKE THAT. ANY QUESTIONS THAT WE HAVE. SHE IS BACK OUT OF TOWN, SO THAT'S WHY WE HAD TO THANK YOU FOR THAT. AND OKAY. THEN WE'LL MOVE ON TO THE REPORT. THE LIBRARIAN REPORT. A LITTLE SHORT. UM, OBVIOUSLY WE, UM, ONLY COVERED THE FIRST TWO WEEKS IN DECEMBER. UM, WE HELD THE COMMUNITY BREAKFAST AT THE LIBRARY. WE PROBABLY HAD ABOUT 50 PEOPLE IN ATTENDANCE. WE HAD, UM, MULTIPLE PRESENTATIONS. THE POLICE DEPARTMENT, THE FIRE DEPARTMENT, THE CITY MANAGER, UM, JUST INFORMATION ABOUT, YOU KNOW, WHAT THE CITY IS DOING, UPDATES AND THINGS LIKE THAT. UM, WE PROVIDED FOOD FOR THE FIRST A HUNDRED ATTENDEES AND OUR NATIONAL CITY POLICE DEPARTMENT MADE PANCAKES, WHICH IS . UM, WE WERE JOINED BY THE CHAMBER OF COMMERCE WHO HAD AN INFORMATION TABLE AND THE FRIENDS OF THE LIBRARY WHO SOLD THEIR RAFFLE TICKETS, UH, FOR THEIR HOLIDAY BASKET GIVEAWAY. UM, WE PRESENTED, WE PICKED SOME OF THE WINNERS AT THE EVENT, WHICH WAS REALLY FUN. UM, AND WE HAD SOME REALLY EXCITED PEOPLE. SO IT WAS A GREAT TIME. UH, THE OTHER EVENT WE HAD WAS OUR FIRST ANNUAL WHOVILLE EVENT. [00:05:01] UM, IT WENT FANTASTIC. SO WE HAD, UM, IT WAS IN CONJUNCTION WITH OUR FRIENDS OF THE LIBRARY FOR THEIR, UM, OPEN HOUSE SO PEOPLE COULD MEET THEM, TALK TO THEM, SEE WHAT THEY'RE DOING. WE HAD, UM, MUSIC, WE HAD CRAFTS, WE HAD BOOK GIVEAWAYS. AND OF COURSE WE HAD THE OPPORTUNITY TO TAKE A PHOTO WITH SANTA. UM, WE HAD A WONDERFUL SANTA, HIS NAME WAS DENNIS, WHO WAS FANTASTIC. HE VOLUNTEERED THE WHOLE TIME. I DON'T KNOW IF ANYBODY CAME IN KNOW. SOME OF YOU DID. YOU SAW HIM. HE LOOKED JUST LIKE SANTA. HE WAS A GREAT SANTA. IT WAS GREAT. YEAH, HE WAS LOVELY. HE WAS WONDERFUL. UM, WE PROBABLY HAD ABOUT 500 PEOPLE COME THROUGH IN THE TWO HOURS THAT WE HAD THE EVENT. IT WAS A STEADY STREAM. WE SORT OF RAN ACROSS THE BEGINNING AND WE MANAGED TO FIND OTHER THINGS FOR PEOPLE TO DO. SO FOR NEXT YEAR, WE'RE HOPING BIGGER AND BETTER. OBVIOUSLY WE'LL PLAN AHEAD A LITTLE BIT MORE. UM, BUT THIS LOOKS, LOOKS LIKE IT'S GONNA BE SORT OF OUR ANNUAL HOLIDAY EVENT AT THE LIBRARY. AND IT WILL MOST LIKELY TAKE PLACE THE WEEKEND PRIOR TO KIM HOLIDAY EVERY YEAR. AND I KNOW THE , THEY, THEY STILL A PRETTY GOOD AMOUNT OF TRAVEL TICKETS AT THE EVENT I PAID. YEAH, I'LL, I'LL SPEAK A LITTLE BIT ABOUT THAT ON MY REPORT. UM, AND THAT IS ALL I HAD FOR MY, MY REPORT FOR OUR, UH, DECEMBER. OKAY. ARE THERE ANY QUESTIONS FOR ANY? OKAY. UM, WE HAVE A CALENDAR OF EVENTS HAPPENING THIS QUARTER OR THE YEAR. SO WE HAVE OUR JANUARY CALENDARS OUT. UM, BUT THE STAFF AND I, WE'RE ALL GONNA BE MEETING, UH, THIS MONTH TO PLAN OUT OUR YEAR OF EVENTS AND PROGRAMMING. UM, BUT YOU WILL SEE A REGULAR JANUARY, FEBRUARY, MARCH CALENDAR COMING OUT EVERY, EVERY MONTH. AND THEN SUMMER MEETING, WE'LL HAVE OUR SUMMER MEETING EVENTS CALENDAR. MM-HMM. ARE THERE ANY GRANTS THAT WE REAPPLYING FOR NEXT FISCAL YEAR OR JUST WAITING UNTIL THE, UM, WE ARE REAPPLYING FOR LUNCH TO THE LIBRARY, WHICH WE HAVE BEEN APPROVED FOR. I WILL BRING IT TO YOU ONCE WE HAVE THE OFFICIAL DOCUMENTATION. UM, WE ARE LOOKING INTO APPLYING FOR, THERE'S A COUPLE SUSTAINABILITY GRANTS, UM, AND THEN OF COURSE WE REAPPLIED FOR OUR, UM, FAMILY, UM, ADULT AND ESL, WHICH OBVIOUSLY YOU'VE ALL APPROVED AND THAT YOU'VE BEEN APPROVED FOR FISCAL YEAR 25, 26. UM, BUT WE ARE, UM, ACTIVELY LOOKING FOR ADDITIONAL GRANTS TO SUPPORT MORE OF SOME OF OUR ARCHIVAL MATERIAL AND UM, UH, GIVING US THE ABILITY TO BUY SOME MORE FURNITURE AND OTHER THINGS OF THAT NATURE. SO I, I'LL UPDATE YOU GUYS POSSIBLY SEE AND HOPEFULLY, FINGERS CROSSED. OKAY. NO OTHER QUESTIONS. OKAY. SO THANK YOU VERY MUCH. DE SO THE OTHER RECORD IS FOR ME, FOR FRIENDS OF THE LIBRARY. WE ALTOGETHER, NOT JUST AT THAT EVENT, BUT ALTOGETHER RAISED ABOUT $200. THE BASKETS, UM, WE, THERE WERE A COUPLE OF PEOPLE THERE, BUT MOST OF THEM WE HAD TO CALL. THEY HAD EITHER PURCHASED THEM BEFORE OR HAD LEFT THE EVENT BEFORE WE PULLED THEIR NAMES. SO I'M NOT SURE, UH, IF THEY HAVE ALREADY PICKED UP THE BASKETS OR, UH, WHEN THEY DID. WE ARE GOING TO BE PLANNING ANOTHER, UH, WOMEN'S MONTH EVENT WE DID LAST YEAR AS WELL. IT CALLED, IT WAS CALLED THE SUFFRAGIST TEA. AND THAT WILL BE HELD ON THE 22ND. THAT'S STILL IN, IN THE MAKING. WE, WE HAVEN'T, UM, REALLY SOLIDIFIED ANY PLANS FOR THAT YET, BUT WE JUST PUT IT ON THE CALENDAR FOR MARCH 22ND. UM, AND I, WE'LL BE, UH, TALKING AT THE FRIENDS OF THE LIBRARY ABOUT, UH, LOOKING AT HOW THINGS WENT WITH WHOVILLE AS FAR AS IT SERVING AS AN OPEN HOUSE OR MM-HMM. FRIENDS OF THE LIBRARY. AND THEN WE'LL GET BACK TO YOU ON THAT. OKAY. AND THAT'S IT FOR NOW. SO WE'VE REACHED THE END OF THE MEETING. ANY COMMENTS OR COMMUNICATION? I HAD A QUESTION. YES. SO WITH THE RAFFLE TICKETS, I REMEMBER THAT I ASKED HIM COULD PAY WITH A CARD AND HIS OWN CASH. OH YES. SO DO WE HAVE AN OPTION WHERE WE CAN PAY WITH A CARD OR SETTLE OR SOMETHING? I THINK ONE OF THE THINGS THAT WAS CONFUSED, YOU HAD A PROBLEM WITH THEM BEFORE. WELL, IT WOULD BE WITH THE FRIENDS. IT WOULDN'T BE WITH THE LIBRARY, IT WOULD BE WITH THE FRIENDS. AND WHEN YOU'RE DEALING WITH THE FRIENDS , UM, THERE MIGHT BE AN ISSUE WITH USING VENMO OR ELECTRONIC PAYMENTS. THERE'S ALSO, THERE [00:10:01] WAS ALSO, THERE ARE ALSO OTHER OBSTACLES, UM, AS WELL. UH, BECAUSE YOU, YOU DON'T JUST, YOU KNOW, PAY THE VENMO. I THINK WE, WE AS THE BRANDS WOULD HAVE TO GO THROUGH A CERTAIN PROCESS TO BE THE RECIPIENT OF SUCH FUNDS AS A, SO, UM, AT THIS POINT, THE LADIES DON'T WANT TO GO THERE. UNFORTUNATELY, BECAUSE SOME OTHER PEOPLE HAVE ALSO COME WITHOUT CASUALTIES. BUT AT THIS POINT, I CAN BRING IT UP AGAIN. I THINK YOU SHOULD BECAUSE YOU MISSED OPPORTUNITY. YES. MOST OF US DON'T CARRY OUR CASH. YOU FORGET. SO YEAH, I CAN BRING IT UP AGAIN MAYBE LOOKING TO EXACTLY WHAT WOULD BE NECESSARY ORDER BE ABLE TO DO THAT. THANK YOU FOR THAT. WHERE DO THE FUNDS GO TOWARDS THAT IS RAISED FROM THE . ALL THE MONEY THAT WE GET GOES TO THE CHILDREN'S PROGRAMMING. SO, UM, PAYING FOR SUPPLIES. SOMETIMES BOOKS, USUALLY THE BOOKS ARE DONATED, BUT SOMETIMES WE, WE ALSO, THAT SOMETIMES WE ARE PAYING FOR CANDY FOR CERTAIN EVENTS. CHRISTMAS OR BAGS. THAT'S, THAT'S ALSO HAPPENED IN THE PAST, THE ADULT PROGRAM. TEENAGE PROGRAM. SO IT'S MOSTLY THE PROGRAMMING THAT WE TRY TO, UM, HELP OUT THE LIBRARY WITH FUNDING THERE, SUPPLIES AND THINGS FOR THAT. MM-HMM . MM-HMM . SO THAT'S WHERE THAT MONEY FROM THE BASKETS WILL GO AS WELL. AND THEY DO A GREAT JOB. YOU, YOU TRY. ANY OTHER QUESTIONS? UH, I JUST WANNA ADD SOMETHING. UM, UM, I JUST WANNA ASK IN ARE, UM, DO WE HAVE A SOCIAL MEDIA LIKE, UH, YOU KNOW, THE, I GUESS MORE ABOUT THE NATIONAL CITY? SO WE, WE HAVE OUR, SO THE, RIGHT NOW THE LIBRARY IS PART OF THE WHOLE CITY SOCIAL MEDIA. SO WE HERE COMMUNITY SERVICE AND SOME OF THE OTHER DEPARTMENTS. I THINK THIS YEAR WE'RE LOOKING INTO SEEING IF THERE'S A POSSIBILITY OF HAVING OUR OWN SOCIAL MEDIA, BUT THAT'S REALLY UP TO THE CITY MANAGER'S OFFICE AND HOW THEY'VE DETERMINE, YOU KNOW, HOW THEY WANT, THEY WANT US TO PRODUCE, UM, OUR SOCIAL MEDIA PLATFORMS. JUST LIKE IN THE L NATIONAL CITY, WE ACTUALLY, WE ARE, WE'RE NOT SEEING ANY, UM, COMMENTS ABOUT THE LIBRARY EVENTS THERE AND PEOPLE ARE ACTUALLY GOING THERE. THAT SITE. I'M LIKE, I'M ACTUALLY ACTIVE IN C UM, I I, BUT LIKE, IT WOULD REALLY HELP JUST LIKE A, A LIKE COMMENT THERE OR LIKE THE PICTURE TO GET SENT IN. BUT SOME PEOPLE WILL GET INTO THE EVENTS MORE. I DON'T, SO WE WOULD, WE PROBABLY BE, IT WOULD HAVE TO BE SOMETHING WHERE THE PEOPLE WHO WHO RUN THAT SOCIAL MEDIA ACCOUNT WOULD HAVE TO SHARE THE LIBRARY'S INFORMATION ON THEIR SOCIAL MEDIA. SO IF YOU HAVE, I LOVE NATIONAL CITY, JUST FOLLOW THE CITY'S PAGE AND THEN YOU CAN SHARE THE DIFFERENT, UM, EVENTS THAT WE HAVE THROUGHOUT THE LIBRARY. SO WHEN WE HAVE LIKE SLIME, WE ALWAYS PUT, UH, ITS OWN LITTLE THING. WE HAVE A BIG EVENT AND THEN THAT WAY IT'S SHARED AND TAGGED IT TOGETHER AND THEN IT CAN KIND OF HOPEFULLY CREATE THAT BACK AND FORTH BETWEEN THE TWO, THE TWO SITES. YEAH. DOES FRIENDS AT THE LIBRARY HAVE A SOCIAL, THAT'S A POSSIBILITY AND THAT WOULD BE DIFFERENT BECAUSE IT'S NOT GONNA BE MONITORED BY THE CITY. IT WOULD BE SOMETHING THAT JUST RESHARE THE FRIENDS COULD MONITOR OR SOMETHING OF THAT ANSWER. YEAH. AND THAT SOMETHING DISCUSS QUICKLY. YEAH. YEAH. UM, I JUST WANTED TO SAY THAT I, EVEN THOUGH, UM, THE MEETING IS SHORT, WE DIDN'T REALLY HAVE A LOT OF INFORMATION TO GO OVER TODAY. I, I PERSONALLY THINK IT'S VERY IMPORTANT FOR US TO GET TOGETHER EVERY MONTH. I THINK IT'S A REALLY GOOD IDEA FOR US TO, TO TOUCH BASES EVERY MONTH TO, YOU KNOW, MAKE SURE THAT WE'RE KEEPING ABREAST OF WHAT'S HAPPENING. AND SOME GREAT QUESTIONS CAME UP TONIGHT THAT, YOU KNOW, HOPEFULLY WE WOULD BE ABLE TO HAVE THAT EVERY MONTH WHERE WE REALLY BRING IN IDEAS AND, AND GET ANSWERS TO QUESTIONS AND THINGS LIKE THAT. SO I'M, I'M GLAD THAT YOU WERE ALL ABLE TO MAKE IT TODAY. OKAY. DO WE HAVE A, A MOTION TO ADJOURN? SO MOVED. IS THERE A SECOND TO ADJOURN? OKAY, MOVE. AND SECOND TO ADJOURN THE MEETING. ALRIGHT, ONE MORE TIME. MARGARET. HI CINDY. HI. JUST ANN. ALRIGHT. THANK YOU. THANK YOU VERY MUCH EVERYBODY. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.