* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [Library Board on September 4, 2024.] [00:00:06] ALRIGHT, PERFECT. ALRIGHT. MARGARET HERE. BRADLEY HERE. CINDY HERE. JAKE HERE. GIS NOT HERE. ALL. WE HAVE A FORUM. WHY IS THERE ANY WRITTEN PUBLIC? WE GONNA GO ON TO YOUR CONSENT AGENDA, SEPARATE THE AWARDS FROM THE NEW FIRST FIVE TIME SOME AGENDA. SO YOU WANT TO MOVE TO APPROVE? APPROVE? SECOND. SECOND TO APPROVE. UH, ITEM ONE, TWO. MARGARET, I, BRADLEY. CINDY. HI JADE. HI, THIS IS VAN. HI. I AGREE. OH, WONDER WE HAVE, UM, THE, THE BILINGUAL DICTIONARIES. ARE THOSE, UH, PHYSICAL BOOKS? OR IS THAT SOMETHING PHYSICAL MATERIAL. PHYSICAL BOOK. AND THEN, UM, IF YOU COULD, UH, JUST GO OVER THE, UM, THE SUBSCRIPTION RENEWAL. KHALIFA ANNUNCIATOR AND THE MANUAL LANGUAGE IS SUBSCRIPTION. THIS A LITTLE DESCRIPTION OF BOTH OF THOSE. SO THE, THE KHALIFA ENUNCIATOR, UH, IT'S USED IN OUR LITERACY DEPARTMENT TO OBVIOUSLY HELP WITH, UM, ATIONS AND READING WORDS, THINGS OF THAT NATURE. I HAVEN'T PLAYED WITH IT MYSELF, SO I DON'T KNOW ALL OF THE INTRICACIES OF IT, BUT IT'S USED IN TERMS OF HELPING PEOPLE IN THE LITERACY DEPARTMENT TUTORING. SO, SO EVERYONE THAT PROGRAM HAS ACCESS TO THAT SUBSCRIPTION. YEAH. SO ANYONE, ANY OF THE, UH, SUBSCRIPTIONS WE HAVE, ANYBODY ACTUALLY IN THE LIBRARY IN THAT PROGRAM HAVE ACCESS TO, EVEN THOUGH IT'S PAID BY FOR THE GRANTS. NO, I UNDERSTAND. I JUST, I JUST WANTED THAT. YEAH, NO, NO, I TOTALLY UNDERSTAND. A BETTER DESCRIPTION OF WHAT THOSE SUBSCRIPTION SERVICES. AND THEN MANGO LANGUAGES IS, UM, A LEARNING SYSTEM LIKE, UH, ROSETTA STONE, WHERE, YOU KNOW, THEY, SPANISH, ENGLISH, VARIOUS OF LANGUAGE THEY LEARN. SO YEAH, I USE IT'S AN APP. YEAH. YEAH, IT'S AN APP. OH, THAT'S, AND THE LIBRARY SUBSCRIPTIONS. SO YOU, IT THEY HAVE KIND ON. THAT'S COOL. IS THIS WITH THE SAME GRANT? IT'S THE SAME GRANT. UH, THEY'RE BOTH THE, UM, I BELIEVE BOTH THE ADULT LITERACY BRANCH. WE OKAY WITH, UM, THE STAPLES. UM, THE, THE DESCRIPTION JUST SAYS . ARE WE OKAY WITH THAT? ? IT JUST, IT'S JUST THE, SO PAPER, NOTEBOOKS, PENS, YOU KNOW, TRADITIONAL JOURNAL, THINGS LIKE THAT. JAPANESE DON'T HAVE NO, NO. IT'S, IF YOU'D LIKE A MORE DETAILED DESCRIPTION, WE CAN, BUT YEAH, THE MAJORITY OF STAPLE SUPPLIES ARE GONNA BE OFF THAT I ASSUME. YEAH. , THE OTHER THINGS COME FROM AIR BOT. NO, THE OTHER ONE SAYS, UM, KNEW ON MATERIALS FOR ESL RECORDS. I MEANLY THAT. YOU KNOW, THAT'S SOMETHING ELSE THAT, ANYWAY, I WAS, I WAS, I I ASSUMED IT WAS OBVIOUSLY SUPPLIED. YEAH, I WAS WONDERING IF ANYONE ELSE HAD AN ISSUE. NO WORRIES. I, I MOVED THAT WAY THROUGH THE SECOND. WE SECOND TO APPROVE THE WARRANT. ALRIGHT, MARGARET. HI BRADLEY. A CINDY. HI JAY. AYE JUST, AYE. UNFINISHED. SO A COUPLE, A COUPLE OF HIGHLIGHTS. UM, THIS YEAR WE JOINED OUR ONE BOOK THANKS TO OUR MEMBER OVER HERE, ONE BOOK, ONE SAN DIEGO. I DID NOT HAVE AN OPTION TO GET THE CHAT CHILDREN'S BOOK 'CAUSE THEY RAN OUT, BUT I BROUGHT, THIS IS THE ADULT TITLE AND THEN THIS IS OUR TEAM TITLE AS WELL. I WILL BE PICKING UP, UH, COPIES OF THIS ONE AND THIS ONE ON A COUPLE OF THE CHILDREN, AND WE'LL GET THEM IN ENGLISH AND IN SPANISH. UM, AND THEN WE'LL BE ABLE TO GIVE OUT TO OUR COMMUNITY, WHICH IS VERY EXCITING. UM, SO A LITTLE ABOUT ONE BOOK, UH, ONE BOOK'S BEEN GOING ON FOR SEVERAL YEARS. THIS IS OUR FIRST TIME JOINING. [00:05:01] UM, WE FEEL, I THINK WE'RE VERY LUCKY TO BE PART OF THE PROGRAM. I WAS VERY EXCITED TO BE PART OF THE COMMITTEE IN CHOOSING, UM, THIS YEAR INSTEAD OF THE FESTIVAL BOOKS, WHICH IS WHAT THEY TRADITIONALLY, UH, DO THEIR ONE BOOK AT. THEY, UM, HAD THEIR OWN PROGRAM CALLED, UH, BOOKED FOR THE WEEKEND AND THEY INVITED ALL OF THEIR COMMUNITY PARTNERS. WE ALL HAD TABLES AT THE CENTRAL LIBRARY WHERE WE GAVE OUT, UM, YOU KNOW, MATERIALS ABOUT OUR BRANCHES, TALKED ABOUT OUR COMMUNITY, AND THEN THEY, UM, THEY WERE ABLE TO WALK AROUND AND KIND OF FIND OUT NEW THINGS THAT THEY DIDN'T KNOW. UM, AND WE HAD SEVERAL PEOPLE FROM NATIONAL CITY WERE VERY EXCITED TO SEE US THERE THIS YEAR. UM, ONE OF THEM IS A TEACHER AT ONE OF THE SCHOOLS HERE AT NATIONAL CITY. SO IT WAS VERY, IT WAS A, IT WAS A GREAT OPPORTUNITY. UM, AND WE WERE ABLE TO SEE THE ACTUAL ANNOUNCEMENT. UM, AND ONE OF THE AUTHORS WAS, WAS THERE THE CHILDREN'S BOOK? HE WAS, HE'S A LOCAL SAN DIEGO. UM, SHE WAS THERE AS WELL. SO THAT WAS, THAT WAS A GREAT OPPORTUNITY FOR US. UM, WE WILL BE DOING PROGRAMMING SUPPORTING THE ONE BOOK TITLES. UM, SO LOOK OUT FOR THAT COMING SOON. BUT ALSO KPBS HAS A LOT OF, UM, TIE IN PROGRAMMING AS WELL. UM, WE COMPLETED OUR WEB LIBRARY PROGRAM OUR FIRST YEAR. UM, WE SERVED 500 MEALS, UH, CHILDREN ZERO TO 18. UM, AND OUR FUNDS FROM THE CALIFORNIA STATE LIBRARY HELPED TO PROVIDE US WITH OUR SUMMER READING PROGRAM IN FORMERS FIVE, UM, ALL OF THAT KIND OF STUFF. SO IT WAS REALLY, UM, A REALLY GREAT OPPORTUNITY FOR US TO BE INTO THIS NEW PROGRAM AND WE HOPE BIGGEST CRAFT LET CONTINUE NEXT YEAR. SO, UM, INTERVIEWS AND IMPROVEMENTS. UH, SO SINCE THE LAST TIME WE'RE HERE, WE HAVE BUILT OUR ACADEMIC ENRICHMENT, UM, PROGRAM COORDINATOR. HIS NAME IS SHANE DROUGHT. AND SHANE STARTED WITH US ON AUGUST 20TH. HE'S BEEN THERE JUST OVER TWO WEEKS. HE HASN'T RUN AWAY YET, SO WE'RE VERY EXCITED. HE'S STILL THERE. UM, WE HAVE ALSO INTERVIEWED FOR OUR TECHNICAL SERVICES LIBRARIAN POSITION, AND WE HAVE MADE AN OFFER TO THE CANDIDATE AND HE HAS DECIDED TO ACCEPT. AND SO WE'RE HOPING HE WILL BE STARTING MID-SEPTEMBER. UH, BUT WE'LL OF COURSE KEEP YOU GUYS UPDATED. UM, AND THEN OUR CITY LIBRARIAN, UM, POSITIONS OR THE LIBRARIAN INTERVIEWS HAVE BEEN SCHEDULED FOR LATE SEPTEMBER. SO WE WILL HAVE HOPEFULLY BY THE NEXT MEETING, UH, AN ANSWER FOR YOU GUYS. AND THEN I DID, UM, CONVEY YOUR REQUEST ABOUT, UH, TO CITY MANAGER AND TO COMMUNITY RESOURCES ABOUT HOW A MEMBER OF PART OF THE PANEL. UM, AND FINALLY WE HAVE OUR PROGRAMMING. SO OUR SUMMER PROGRAMMING HAS BEEN SUNSETTED AND NOW WE ARE BACK TO OUR REGULARLY SCHEDULED AFTER SCHOOL PROGRAMS. UM, SO WE HAVE CURRENTLY, WE HAVE HOMEWORK HEALTH MONDAY AND WEDNESDAY, TUESDAYS WE HAVE LEGOS. WEDNESDAYS WE HAVE CRAFTS THURSDAYS WE HAVE GAMERS WORLD AND FRIDAYS WE HAVE STEAM. WE ALSO BROUGHT BACK CAFE NIGHTS, UM, WHICH HAS BEEN SUPER SUCCESSFUL. PEOPLE WERE REALLY HAPPY TO SEE A RETURN. WE HAD A GOOD TURNOUT FOR OUR FIRST EVENT. UH, INSTEAD OF DOING IT BIWEEKLY, WE'LL BE DOING IT ONCE A MONTH FOR THE TIME BEING JUST, YOU KNOW, CAPACITY AND, YOU KNOW, SEE WHAT, WHAT WE CAN DO. UM, IN TERMS OF BRINGING IT BACK TO A MORE FULLER OFFERING. UH, WE'RE ALSO GONNA BE HOSTING BILL AM CREATOR CON ON SEPTEMBER 14TH. UH, IT'S A FILIPINO FILM FESTIVAL AND CON, SO THEY'RE GONNA BE SHOWING, UH, MOVIES. THEY WILL BE HAVING, UM, FOOD, THEY'LL HAVE VENDORS THERE, UM, SELLING FOOD AS WELL AS SELLING ITEMS. THEY'LL HAVE DIFFERENT, UM, WORKSHOPS THAT YOU CAN ATTEND OR LECTURES. SO IT SHOULD BE A LOT OF FUN. IT'S GONNA BE SEPTEMBER 14TH AT THE LIBRARY. UM, AND, AND THAT'S KIND OF ALL WE HAVE RIGHT NOW WAS KIND OF A, A LITTLE BIT OF A QUIET MONTH FOR US, WHICH I MEAN, I CAN'T COMPLAIN ABOUT, I CAN'T COMPLAIN ABOUT, DANIEL HAS A QUESTION ABOUT THE FROM CREATOR POLICY THAT'S GONNA BE, AND THERE IS A POLICY FOR USE OF THE LIBRARY AND UM, ONE PART OF THE POLICY IS THAT THEY NOT BE USED FOR PRIVATE SOCIAL FUNDRAISING COMMERCIAL SERVICES. SO YOU SAID THEY'RE GONNA BE SELLING ME. LOOK, PASS OUT. THIS IS THE COPY OF [00:10:01] OUR POLICY. I THINK WE ALL NEED TO HAVE COPIES. SURE. COPY OF OUR WHOLE POLICY AND POLICY POLICY. I THINK WE ALL NEED TO HAVE POLICY, BUT UM, IT LET SAY THAT THERE SHOULD NOT BE ANY COMMERCIAL ACTIVITY AND YOU SAYING YOU'RE GONNA BE SELLING, THERE WILL BE. SO IF, UM, THEY WILL BE, THE VENDORS WILL BE SELLING ITEMS AND THEY HAVE THIS SUPPLY SINCE SIERRA NATIONAL CITY, SO THEY CAN GO THROUGH THE PROPER CHANNELS WITH THE CITY CLUB'S, OFFICE AND FINANCE TO PURCHASE THOSE ITEMS. UM, AND OUR CITY MANAGER WAS INVOLVED AND SO, YOU KNOW, I'VE BEEN ON THE CHAIN OF EMAILS RELATED TO IT. SO THEY DO HAVE ALL THEIR PROPER PAPERWORK, UM, IN, AND SO THEY HAVE BEEN APPROVED. NOW WE HAVE DONE OTHER THINGS LIKE THIS WHERE WE HAVE LIKE A, WE CALL A TUP, WHICH IS LIKE AN OUTSIDE EVENT. IT IS THE SAME IDEA OF, UM, THE SAME SORT OF POLICY WHERE THEY HAVE TO GET APPROVAL, THEY HAVE TO BE A NATIONAL CITY LICENSED REALTOR, UM, BUSINESS. THEY HAVE TO HAVE THEIR YOU COUNTY PERMITS. ALL OF THOSE THINGS ARE ALREADY HAVE TO BE REQUIRED IN ORDER FOR US TO HAVE A MEMBER EVENT LIKE THAT. SO THEY HAVE GONE THROUGH THE PROPERTY AND IN THAT REGARD, BUT HONESTLY THAT THERE SHOULD BE COMMERCIAL SERVICES. SO I HAVE SEE HOW THEM SHOWING THAT THEY HAVE LICENSES DOES WITH A POLICY. I MEAN, A POLICY SAYS IT'S A NUMBER FIVE. I CAN CHECK WITH OUR CITY CLERK MANAGER TO, UM, WHAT, YOU KNOW, IN REGARDS TO THAT PARTICULAR POLICY AND SEE WHAT THEY SAY. UM, BUT I KNOW THAT WE HAVE HAD OTHER EVENTS AT THE LIBRARY, UM, OUTSIDE IN THAT PARKING LOT WHERE VENDORS HAVE SOLD FOOD ITEMS OR OTHER THINGS OF THAT NATURE. UM, FOR THEIR, IT IS FOR THEIR OWN WINGS. IT IS NOT FOR THE WILL MAKE ON CREATE, UM, CON ITSELF. IT'S A SEPARATE SEPARATE ENTITY. SO WE, WE HAVE HAD APPROVAL FOR THAT PREVIOUSLY. UM, SO I CAN DEFINITELY CHECK IN REGARDS, UM, TO THAT. AND I WILL LET YOU GUYS KNOW. I WILL, I WILL SEND A RESPONSE EMAIL TO FOLLOW YOU THE RESPONSE THAT I RECEIVED REGARDING, AND THEN NUMBER 12 SAYS THAT THE BOARD OF LIBRARY TRUSTEES HAS FINAL AUTHORITY OF THE LONG ITEMS PERTAINING TO THE USE OF THE LIBRARY LIBRARY'S MEETING ROOM. DID SHE INCLUDE THE CONFERENCE ROOM, THE BOARD LEVEL MULTIPURPOSE. AND IT WASN'T BROUGHT UP TO US FOR DISCUSSION AT ALL. SO I THINK THIS WAS NOT HANDLED COMPLETELY ACCORDING. SO TYPICALLY WE, WE, WE, WE DON'T TYPICALLY BRING BEFORE THE, THE BOARD ANY PROGRAMS THAT WE'RE HAVING IN THE LIBRARY. SO, YOU KNOW, WHEN WE CREATE A NEW SUMMER READING PROGRAM, WE DON'T TYPICALLY COME TO THE BOARD TO ASK FOR APPROVAL TO DO THAT PROGRAM. CORRECT. I UNDERSTAND THAT. THAT'S AWESOME. THIS IS A GROUP THAT HAS TO HAVE, THAT HAS TO SHOW THEY'VE GOT INSURANCE THAT'S $2 MILLION OF $2 MILLION. YES. SO IT'S A LITTLE DIFFERENT. YOU'RE SAYING THAT WE'RE GONNA HAVE THE WAITING FOR THIS IS SOMEBODY ELSE THAT'S COMING IN TO USE OUR FACILITY AND THAT'S WHY WE HAVE POLICY FOR THAT, WHICH I THINK WE SHOULD FOLLOW. WE'RE NOT GONNA FOLLOW IT. WHY? SO I JUST WANNA MAKE SURE I UNDERSTAND. IN THE FUTURE, ANY PROGRAM OR PERSON WHO WOULD LIKE TO USE OUR SPACE THAT IS NOT A LIBRARY SPECIFIC PROGRAM GRANTED BY US, YOU WOULD LIKE US TO BRING IT TO THE BOARD FOR APPROVAL PRIOR TO US SAYING YES TO THAT PERSON. SPECIAL POLICIES? YES. WELL, YES, AND IT SHOULD HAVE BEEN WRONG. THAT'S A RULE. GOOD CATCH. IF IT'S A POLICY, THEN WHY AREN'T WE FOLLOWING POLICY? I KNOW THAT THE FRIENDS, EVEN FRIENDS, UH, YOU KNOW, WE HAD SOME, SOME ACTIVITIES AND WE WERE TOLD WHICH IS POLICY. EVEN WE CAN'T ASK FOR ENTRANCE FEE EVEN THOUGH WE CAN'T EVEN ANSWER DONATIONS, I THINK SAID SO, UM, YEAH, I THINK WE DIDN'T FOLLOW OUR POLICY. I THINK THAT IT WOULD BE GOOD FOR US TO YOU MORE IN LINE WITH THE OTHER RESULTS. OKAY. SO GOING FORWARD, ANY PERSON WHO'S REQUESTED TO USE THE SPACE, WE WILL BRING TO [00:15:01] THE BOARD FOR APPROVAL, WHICH MIGHT, UM, REQUIRE SEVERAL BOARD MEETINGS THAT ARE SPECIAL MEETINGS. WE, YOU KNOW, THINGS COME UP LAST MINUTE. A LOT OF TIMES USUALLY THIS KIND OF AN ACTIVITY. IT'S NOT LAST MINUTE THOUGH. I THINK THEY GOT OUT PROBABLY A LOT OF, I MEAN, THEY HAVE TO GET VENDORS INVOLVED, THEY HAVE TO GET THEIR INSURANCE RIGHT. BUT I I JUST MEAN IN, IN THE FUTURE, IT'S NOT ALWAYS WHERE THERE'S A LARGE PROGRAM LIKE THIS, BUT THEY CAN COME TO US A MONTH IN ADVANCE OR TWO MONTHS IN ADVANCE. SOMETIMES THEY, THEIR REQUEST TO USE THE MEETING ROOM THAT WERE LAST MINUTE REQUESTS THAT JUST FOR A MEETING. BUT THAT THEY, IF IT IS A, IF IT'S, YOU KNOW, A PUBLIC MEETING, WE, YOU KNOW, WE HAVE THE, WE STILL HAVE TO HAVE 'EM HAVE THE DOCUMENTATION, YOU KNOW, THEIR INSURANCE, THE FORMS. SO SOMETIMES IT IS A LAST MINUTE REQUEST. MM-HMM. . SO IT MAY BE THAT WE WOULD HAVE TO CALL MEETINGS. OKAY. WELL WHEN WAS THIS REQUEST? UH, WELL THIS WAS A, THIS WAS A REQUEST THAT CAME I WOULD SAY LIKE A MONTH OR SO AGO. AND THEN WE, WE DID LAY OUT FOR THIS PARTICULAR, UM, GROUP. YOU KNOW, YOU NEED TO HAVE YOUR INSURANCE, YOU NEED TO HAVE THE ROOM, YOU KNOW, SO WE MADE THEM GO THROUGH THE PROCESS. WHEN THEY TOLD ME THERE WERE VENDORS, I SAID, YOU NEED TO, YOU KNOW, GET THIS PROCESS STARTED WITH FINANCE AND THE CITY CLERK'S OFFICE. SO WE HAD SENT THEM THROUGH THE PROPER CHANNELS. WE JUST, AND AS I'VE BEEN HERE A YEAR, WE'VE NEVER HAD TO REQUEST A USE OF THE ROOM ON THE BOARD PREVIOUSLY. AND I MEAN, I DON'T, OBVIOUSLY, I DON'T KNOW IF JOYCE WOULD'VE TOLD ME THAT PRIOR TO HER LEAVING, BUT, UM, YOU KNOW, IT WAS NEVER INDICATED TO US THAT THAT'S SOMETHING WE NEEDED TO DO REGULARLY. BECAUSE IT'S NOT AGAINST, IT'S NOT. YEAH, I THINK IF YOU GET CLARITY ON THIS, INVITE THE CITY ATTORNEY AND HELP WITH THAT. SO THE PROCESS WAS THAT THEY SAW THE CITY OF NATIONAL CITY LIKE A FACILITY, LIKE THE K CENTER, BUT THE LIBRARY WAS SEEN AS MORE LIKE, UM, BETTER SPACE. I BELIEVE IT WAS, I'M NOT EXACTLY SURE. 'CAUSE I, YOU KNOW, THEY, UH, ONE OF THEM HAPPENS TO KNOW A STAFF MEMBER WHO WORKS AT OUR BRANCH. THEY, THEY WENT TO HIGH SCHOOL TOGETHER AND HE HAD MENTIONED HE'D LIKE TO HAVE THIS CON THIS CON HERE AT THE LIBRARY. UM, AND YOU KNOW, I SORT OF WENT THROUGH THE STEPS. YOU NEED TO DO THIS, YOU NEED TO DO THIS, YOU NEED TO DO THIS. UM, IT WAS ALSO REQUESTED BY, UM, IT WAS ALSO IN CONJUNCTION WITH ONE OF THE DETAILS MEMBERS WHO REQUESTED THE SPACE AS WELL AND THEN ASKED ME WHAT THE PROCESS WAS, WHICH I DID DETAILED TO HER WHAT NEEDED TO OCCUR. UM, AND THEN IT WAS, YOU KNOW, THE, UM, SOME COMMUNICATION WITH THE CITY MANAGER. AND THEN WE KIND OF, I MET WITH THEM, ACTUALLY MET, WE WALKED AROUND, EXPLAINED THE LIMITATIONS AND THE RULES. UM, AND THEN THEY, THEY SENT US ALL THE FORMS AND ITEMS THAT WE NEEDED OR THAT WAS CLEARED FOR US. YEAH. SO THE, SO I THINK IT IS REALLY IMPORTANT FOR US TO GET, UH, UH, A GOOD UNDERSTANDING OF THIS BECAUSE WE MAY BE APPROACHED BY OTHER PEOPLE. UH, FOR EXAMPLE, IT SAYS NO POLITICAL, RIGHT? OKAY, SO IT SAYS NO BUSINESS, NO COMMERCIAL. AND YOU'RE SAYING, WELL, THEY MUST GIVE YOU RIGHT AVENUES. SO IF YOU'RE SAYING, WELL, YEAH, NO POLITICAL, WHAT IF THEY GO RIGHT AVENUES? AND I THINK WHAT WE'RE DOING IS SAYING THE POLICY, YOU KNOW, IT DOESN'T HAVE ANY WEIGHT. SO THAT'S WHY I THINK IT'S REALLY IMPORTANT THAT WE I WILL, I WILL TALK TO THE CITY ATTORNEY AND LIKE CITY MANAGER. ANY OTHER QUESTION? I HAD A QUESTION ABOUT WHAT YOU SAID. DID YOU SAY THAT IT SAYS SOMEWHERE ELSE THAT YOU CAN'T HAVE, UM, IT, IT CAN'T BE A DONATION SOMEWHERE. IT SAYS FUNDRAISING SAYS FUNDRAISE, NO DONATIONS, MAYBE. OH YEAH. DON DONATION. YOU KNOW, UM, YOU BROUGHT TO MY ATTENTION SOMETHING ELSE THAT, I MEAN, THIS MIGHT BE SOMETHING THAT'S DEALT WITH THE FACT FOR ME. THAT'S HOW I USUALLY THROUGH MY PREPARATION FOR OUR MEETINGS. BUT YOU KNOW, YOU, BEFORE YOU, YOU RAISE YOUR QUESTION ENDED UP WITH POLICY, WHICH, [00:20:01] UM, YOU KNOW, AND THIS STARTS WHAT I'M GETTING AT IS, YOU KNOW, UM, SARAH, IF YOU, YOU, UM, GIVE US THIS BINDER OF REVIEW OR COME FROM MEETING AND, UM, AND EVER SINCE WE STARTED DOING THAT, I STOPPED DOING IT THE WAY I USED TO TAKE . AND THE WAY I USED TO PREPARE WAS I USED TO PRINT OUT THE, THE, THE MINUTES OR THE, THE, THE BULK PACKAGE AND I WOULD JUST COLLECT THAT. BUT I HAD ALL MY NOTES. AND THEN WHEN SHE STARTED PROVIDING THIS, I STOPPED DOING THAT. AND SURE THERE WAS A PROBLEM THERE BECAUSE NOW I DON'T REALLY HAVE MY OWN NOTES. AND, UM, I NOTICED THAT CINDY KEEPS NOTES. UH, I DON'T KNOW JAKE OR OR ANYONE ELSE KATE'S NOTES OR, OR YOU JUST DO, I WROTE MY NOTES HERE AND I PICTURES THE MEMORY, BUT I USED, THAT'S HOW I USED TO DO IT. AND I NOTICED THAT THERE WAS SORT OF A HOLE IN MY PREPARATION BECAUSE I DON'T HAVE THAT. AND THIS WAS A PERFECT EXAMPLE. THIS WOULD'VE BEEN SOMETHING THAT I WOULD'VE KEPT NO, IN THE FRONT. AND THERE WAS ALSO SOMETHING ELSE THAT, UM, JANICE GAVE US. UM, THAT WAS THE, UH, DESCRIPTION OF ALL THE SUBSCRIPTION, UM, THE DATABASE STILL, OH, IT'S IN HERE. YEAH. BUT, BUT THE THING IS, IS THAT THAT'S ONLY AVAILABLE TO ME WHEN I COME TO THIS MEETING IF I DON'T HAVE THIS WITH ME AT HOME. IF I'M ON LOCATION IN MY PREPARATION, I, I DON'T, I'M JUST THROWING THIS IDEA INTO THIS OUT JUST BECAUSE, YOU KNOW, AS I SAID, CINDY HAS SOMETHING ELSE THAT SHE USES TO HELP HER. AND, AND I ALWAYS THOUGHT THAT THERE WAS SOMETHING MISSING AND MAYBE I SHOULD HAVE SOMETHING ELSE I JUST WANTED TO BRING IT UP FOR. AND THEN THAT MAYBE, I MEAN THIS IS GREAT. I, I DON'T WANNA CRITICIZE. IT WAS, IT'S NICELY DONE, BUT I DON'T THINK IT HOW MUCH BEING, I CAN'T USE IT FOR MY PREPARATION. I JUST MENTIONED LINK TO EVERY BOARD MEMBER. MAYBE, MAYBE THIS IS EXACTLY WHAT WE WANT. MAYBE WE WANT SOMETHING A LITTLE DIFFERENT FOR OUR PREPARATION. I MEAN, YOU'RE WELCOME TO TAKE THEM HOME AND WE CAN JUST BRING YOU PACKETS OR YOU CAN PUT YOUR PACKETS AT HOME. 'CAUSE WE DO SEND THEM A COUPLE DAYS BEFORE. SO IF YOU WANNA KEEP IT AS YOUR PERSONAL BINDER YES. THEN WE CAN JUST SEND YOU THE PACKET VIA EMAIL AND YOU CAN SEND THEM OUT IF THAT WORKS. YEAH, I I I KNOW THIS IS MY LAST MEETING HERE, SO, SO I MEAN I JUST, IT WAS JUST SOMETHING THAT, UM, I, I THOUGHT ABOUT IT BEFORE AND YOU KNOW, BUT BEEN, UM, BARBARA DAVIS, I WAS GOING, YOU KNOW, THAT'S WHY THIS WOULD'VE BEEN SOMETHING. OR IS THIS ANY IT'S NOT, IT'S NOT, IT'S NOT. THAT'S WHAT I'M SAYING. WE NEED TO HAVE ALL OUR POLICIES, WE NEED TO BE AWARE OF OUR POLICIES ARE. YEAH. BUT, BUT, UM, BUT I MEAN YOU, DID YOU, UH, I MEAN SO YOU DID, YOU PULLED THIS OUT FROM OUR PREVIOUS WORK? WE HAD WORKED ON JOYCE. YES. RIGHT. JOY SAID SUGGEST JOYCE HELPED US, UM, BECAUSE WE WENT OVER A LOT OF POLICIES AND I, THIS WAS ONE OF THEM THAT WE WENT ON LONG TIME, UM, GOING OVER, YOU KNOW, I THINKING IT, SO IT'S NOT LIKE THIS, THIS WAS DONE BY ACCIDENT. THERE WAS LOT OF THOUGHT THEN ON BEFORE. ANYWAY, I JUST FIND TO MENTION THAT. AND, AND MAYBE IT IS THEY, THEY, I MEAN JUST HOW WE DO OUR PREPARATION WORK AND YOU KNOW, OUR IS HAS INFORMED THAT SHOULD BE THOUGHT WE SHOULD THINK ABOUT HOW WE DO IT BETTER. SO THEN WE'RE, WE'RE ALWAYS PREPARE FOR THESE MEETINGS. I AGREE. AND I, I'D JUST BE CURIOUS, UM, THERE'S OTHER COMMUNITY CENTERS IN THE CITY LIKE THE MLK, I WONDER, I MEAN, I THINK IT WOULD BE APPROPRIATE TO HAVE A KIND OF UNIFORM POLICY. SO I DON'T KNOW IF THEY FOLLOW SOMETHING SIMILAR IN TERMS OF EXTERNAL, UM, GROUPS COMING IN LOOKING TO USE THE SPACE. BUT I THINK IT WOULD BE NICE, UM, AND JUST TO KNOW LIKE WHY WE DESIGNED IT THIS WAY AND IF IT STILL MAKES SENSE TOO, BECAUSE I WOULD BE, I WOULD HAVE SOME CONCERN ABOUT SLOWING DOWN THE PROCESS FOR PEOPLE TO USE THEIR ROOM BECAUSE ESPECIALLY IF, UH, PRIORITY TAKES PLACE FOR LIKE LIBRARY PROGRAMS TO BE ABLE TO DO THEIR PROGRAMS. BUT IF IT'S EMPTY SPACE AND SOMEBODY LIKE, YOU KNOW, THIS LOCAL GROUP CAN USE IT, I WOULD JUST HATE FOR IT TO BE SLOWED DOWN IF FOR INSTANCE, THERE'S NOT ENOUGH, THERE'S NOT FORUM FOR OUR NORMAL MEETINGS OR IT'S DIFFICULT TO SCHEDULE A SPECIAL MEETING. UM, BUT REGARDLESS OF POLICY, WHETHER IT'S THIS POLICY OR FUTURE POLICY, IT SHOULD JUST BE APPLIED THE SAME IN EVERY CASE. SO I DON'T KNOW WHAT'S HAPPENED IN THE PAST. IT MIGHT BE NICE TO KNOW WHAT'S HAPPENED IN THE PAST. WHAT KIND OF GROUPS, BECAUSE I KNOW THERE'S [00:25:01] BEEN OUTSIDE LIKE THE LOWER, THERE'S BEEN PROGRAMS OUTSIDE. UM, BUT THIS SEEMS MORE TAILORED JUST TO THE MEETING ROOMS AND THE CONFERENCE ROOM AND THE MULTIPURPOSE ROOM. SO I'D JUST BE CURIOUS IF THERE'S BEEN PRIOR TIMES OF THIRD PARTY GROUPS USING IT THAT BLURS ALIGN BETWEEN COMMERCIAL OR WHETHER THERE'RE, YOU KNOW, SEEKING DONATIONS OR ANYTHING LIKE THAT. BUT YEAH, I WAS GONNA MENTION THAT. THE, UM, ISN'T THERE A RELIGIOUS THING THAT'S DONE IN THE, UM, WHAT, WHAT IS THE NAME OF THE FACILITY WITH BLEACHER ON THE PARK? OUT THE PARK? UH, YOU KNOW, YOU MEAN MLK OUTSIDE? YEAH, BUT DON'T THEY DO A RELIGIOUS THING THERE ON WHAT'S A YEAR? I THINK I'M, I'M NOT SURE, BUT IT IS AN OUTSIDE BUILDING SO IT MIGHT HAVE DIFFERENT RULES. LIKE MLK HAS MORE SPECIFIC RULES BECAUSE THEY CHARGE FOR THEIR CHARGE. RIGHT. THAT'S WHY WE DON'T WANNA USE THAT. OKAY. WE WANNA THE LIBRARY, RIGHT? WE CHARGE. RIGHT. YEAH. SO WE WE'RE THE ONES WITH THE DIFFERENT POLICIES THAN THE REST OF THE CITY FOR THESE OTHER FACILITIES, YOU KNOW. AND, UH, FOR THIS ONE GOT BOUGHT. WELL, ANY, ANY PROGRAM WE DO SPECIFY THAT IT HAS TO BE FOR THE PUBLIC, IT HAS TO BE OPEN TO THE PUBLIC AND FOR THE PUBLIC AT ALL TIMES. SO THEY CAN'T HAVE PRIVATE MEETINGS OR PRIVATE FUNDRAISERS IN THE LIBRARY. IT HAS TO BE SOMETHING THAT'S PUBLIC, THAT IS FREE FOR THE COMMUNITY TO ATTEND AND TO JOIN. SO THAT'S, THAT'S TYPICALLY HOW WE SORT OF WEED THROUGH THE REQUESTS IS, YOU KNOW, IF IT'S A PRIVATE FUNCTION, ARE WE YOU CHARGING, YOU KNOW, AND THEN IT'S NO, NO, NO, WE CAN SPEAK TO MLK OR ANOTHER BUILDING THAT YEAH. THAT'S INTERESTING. YEAH, I THINK IT'S GREAT TO HAVE ON HERE OMNI I THINK THAT'S GREAT. JUST I'M VERY WARY OF THE VENDORS THAT THE SELLING WHOLE, WHOLE CONCEPT OF SELLING. YES. WELL WHAT BEEN BROUGHT TO US WOULD BE, WOULD BE BASED ON THIS POLICY WOULD BE HAVE OR WE HAD TO SAY, NO, WE CAN'T DO THIS BECAUSE THERE'S STANDARD THAT ARE LESS COMMERCIAL. I WOULD SAY THAT IT IS COMMERCIAL, IT'S CO AND, AND THEN, AND SO WE CAN'T SAY, I MEAN OTHERWISE WOULD WE, WOULD WE THINK THAT WOULD BE AN APPROPRIATE EXCEPTION? YOU KNOW? MM-HMM. JUST BASED ON THAT IF WE KNOW. YEAH. WELL I THINK THAT THERE, THERE DEFINITELY HAVE BEEN UH, DISCUSSION TO HAVE THE COMIC UPON HERE WITHOUT THE, TO BRING PEOPLE IN TO, TO EXPOSE 'EM TO THE ARTISTS. IS THAT WHAT THEY WANT TO DO THEM TO THE ART, THE ARTISTS, THEIR BOOKS, SHOW THEM WHAT'S AVAILABLE, MAYBE HAVE SOME WORKSHOPS AND THINGS. I MEAN A LOT CAN HAPPEN WITH THE LIBRARY WITHOUT GETTING INVOLVED WITH BUSINESS. YEAH. WOULD IT BEEN APPROPRIATE TO ASK THEM TO HAVE THE VENDORS OUTSIDE? WELL THAT'S STILL OKAY ENOUGH. I'M NOT SURE ABOUT THAT. SO IF WE WERE TO HAVE VENDORS OUTSIDE THE BUILDING, WE HAVE TO SUBMIT IT TO UP TO THE CITY, WHICH THINK ABOUT 90 DAYS. THE PROCESS ALSO INVOLVES STAFF HAVING TO CLOSE OFF THE LOT. FIRE DEPARTMENT HAVING TO DO A FIRE CHECK. SO IT IS A MUCH LARGER PROCESS THAN JUST HAVING THEM IN THE FACILITY OR IN ONE SPACE. SO IF WE HAVE ABOUT THAT IT IS, WE CAN, BUT THAT PROCESS IS A MUCH, MUCH LONGER PROCESS TO GET ESTABLISHED. WE MIGHT JUST WANNA RE-LOOK AT THE POLICY IF IT'S NOT WORKING, WE COULD SEE WHAT'S HAPPENED AND SEE IF IT'S COMPLIED WITH THE POLICY. AND IF NOT, MAYBE THE POLICY NEEDS TO BE CHANGED. BECAUSE IT SEEMS LIKE NUMBER ONE VERY POINT BLANK SAYS NONPROFITS OR COMMUNITY GROUPS, THOSE ARE THE ONES THAT COULD USE THE PROP, THE MEETING ROOMS WHEN YOU'RE NOT IN USE BY THE LIBRARY. SO THAT KIND OF SEEMS TO SEVER ANY FOR-PROFIT OR OTHER KIND OF ENTITY. AND THEN NUMBER THREE, YOU KNOW, YOU JUST HAVE TO SUBMIT AT LEAST TWO WEEKS BEFORE THE MEETING. SO AGAIN, IF WE, IF IT HAS COME TO US BEFORE POTENTIALLY THAT COULD UM, BE AN ISSUE. BUT YEAH. SOUNDS LIKE A PROGRAM. I WONDER IF AND THEN 12, I WAS JUST GONNA SAY 12 KIND OF SEEMS LIKE WE HAVE FINAL AUTHORITY OVER EVERYTHING. SO I TAKE THAT TO THE FULLEST EXTENT OF THE WORDS TO SAY WE COULD POTENTIALLY IMPROVE. UM, BUT I THINK TO MARGARET'S EARLIER POINT, IT'S, I DON'T KNOW IF ENTITIES COULD BE APPROVING ONE AND NOT THE OTHER IF WE'RE BEING A LITTLE ARBITRARY AND HOW WE'RE DECIDING THAT OR WHAT STANDARD WE FIND. SO DOES SOUND LIKE THE PROGRAM, I JUST WONDERING [00:30:01] IF BEHIND THAT THESE, SOME OF THESE RULES, UH, ARE, ARE IN CONNECTION TO FUNDING, LIKE GRANT FUNDING. BECAUSE I KNOW AT MY COLLEGE THERE ARE SOME SOURCES OF FUNDING THAT RESTRICT US FROM CHARGING FOR EVENTS OR CHARGING OR EVEN SELLING THINGS AT EVENTS. SO YEAH, I THINK IT'S MAYBE, MAYBE IT'S WORTH LOOKING AT THIS AND INTERROGATING WIRELESS GROUP IS HERE. I THINK IT STILL MAKES SENSE. YOU ALSO SEE OTHER LIBRARIES STILL. I KNOW I JUST WENT TO AN EVENT AT CENTRAL WHERE THEY WERE SELLING THINGS, BUT IT WAS IN THAT UPSTAIRS THING. SO MAYBE THAT'S A SPECIAL SPACE. . SO, UM, I THINK WE SHOULD DO SOME, UH, RESEARCH AND HOW A LIBRARY IS WITH IT AND GET SOME CLARITY MAYBE FROM THE CITY ATTORNEY AND LOOK AT IT AND SEE IF WE DO NEED TO, WE NEED TO MAKE THIS SEND OUT AGENDA OR CAN DO THAT THERE. IT SHOULD BE IN VIEW, IT SHOULD BE AN AGENDA. I'LL BE MAYBE IN NOVEMBER. WHY WOULD WE PUT THIS ON THE AGENDA? THAT WOULD EITHER WHAT EXACTLY WE'RE PUTTING UNDERNEATH THAT WILL BE DO A REVIEW OF THE, UM, OF THE FACILITY USE POLICIES WHEN WE GO FEBRUARY 2ND. WE SECOND TO, UH, PLACE ON THE AGENDA A REVIEW OF THE MASTER CITY PUBLIC LIBRARY FACILITIES USE POLICY. ALRIGHT. MARGARET? YES. BRADLEY. AYE JAKE. AYE. AYE. RIGHT. THAT SOUNDS GOOD. I MEAN THIS DOES SOUND LIKE A REALLY GOOD PROGRAM AND IT MIGHT BE A PROGRAM THAT COULDN'T HAVE AFFORDED TO BE ANYWHERE ELSE. SO IF, IF WE CAN PROMOTE THOSE PROGRAMS AND IF WE JUST HAVE TO MAYBE ADOPT MORE OF A UNIFORM POLICY, THAT MIGHT BE APPROPRIATE. BUT I'M JUST LOOKING INTO IT NOW. OKAY. ANY OTHER COMMENTS? WE'LL GO ON TO ATTEND THE LIBRARY BOARD. UH, THINGS ARE GOING BE . WE'RE GOING TO HAVE OUR OPEN HOUSE THE FIRST FRIDAY AND DECEMBER AND DANNY IS HELPING US IT UP NEEDING A LITTLE HELP. THE SEVENTH, THE SATURDAY, IT'S GONNA BE THE DECEMBER 6TH. THE SIXTH FRIDAY WE'RE GONNA DO FRIDAY. OPEN HOUSE. YEP. YEAH. OH, WHAT MONTH? WHEN WAS THE SEVENTH? I THOUGHT IT WAS THE SATURDAY. UH, LOOK, BUT I BACK DOWN ON THE SIXTH. OKAY. I MEAN I WOULD THINK THIS SEVEN. IT'S USUALLY ON A FRIDAY. OKAY. I JUST, YEAH. OKAY. WE CAN DO IT ON A FRIDAY. WHAT COMES, UM, I THINK IT WAS TWO TO FOUR OR SO. I THINK IT WAS, IT WAS TWO TO FOUR. BUT IF WE'RE GONNA MAKE IT A FAMILY EVENT MORE THAN JUST AN OPEN HOUSE, I WOULD REALLY SUGGEST IT BE ON A SATURDAY SO THAT MORE FAMILIES CAN ATTEND. 'CAUSE IF IT'S TWO TO FOUR ON FRIDAY AFTERNOON, A LOT OF KIDS MAY STILL BE IN SCHOOL AT THAT TIME. OKAY. SO WE'LL DISCUSS IT. YEAH, WE DISCUSS MEETING AND WE'RE GONNA HAVE I OUR CHRISTMAS BASKET. SO ANYBODY WOULD LIKE TO DONATE ANYTHING FOR CHRISTMAS BASKET. IT CAN BE PUT GENTLY USED ITEMS, UH, BEING A GIFT. ANYTHING THAT'S IN YOUR CLOSET THAT'S CHRISTMAS, YOU CAN MAKE A MESS OUTTA IT. AND THAT'S PART, THAT'S PART OF OUR, UH, FUNDRAISING FOR THE LIBRARY. OKAY. THANK YOU. AND ARE THERE ANY, UM, ONE MEMBER COMMENTS? [00:35:03] I, I JUST WANT TO SAY THAT I, I'M REALLY HAPPY THAT DURING MY TIME HERE, THE BOARD THAT UH, WE MADE THE LIBRARY, WE OPENED UP MORE SERVICES FOR OUR . UM, I THINK WE'VE DONE A REALLY GREAT JOB, UM, OF PROVIDING MORE SERVICES IN MANY DIFFERENT WAYS TO OUR, I I, UM, I I WAS THINKING ABOUT 'EM ALL, BUT I, I DON'T WANNA REITERATE, WASTE YOUR TIME ON THIS. THE OTHER THING IS, IS THAT WE ALSO MADE THE LIBRARY WELCOMING AND SAFE FOR, FOR ALL. UM, AND I THINK THAT WAS A LITTLE TOO. THANK YOU. OH, YOU NEED TO MAKE NEW ONE OF THESE . I INVITED YOU TO CALL ME, ASK ABOUT THE LAUREN STUFF JUST SO I ABOUT IT. AND LAST THING, EVERYTHING WORKED OUT WITH THAT ESL GRANT. IT DID. EVERYTHING WORKED OUT WITH ESL GRANT. WE WERE GOOD. IT GOT APPROVED TO CITY COUNCIL. WE WERE ABLE TO EXTEND UPON. SO WE WERE FANTASTIC THERE. THANK YOU. THANK YOU GUYS. I REALLY APPRECIATE IT. UM, JUST WANNA SAY THANK YOU BRANDON FOR YOUR SERVICE WORK TO OUR LIBRARY WHO REALLY HELD US ACCOUNTABLE YEAR THAT I'VE BEEN HERE. AND IT'S BEEN A PLEASURE TO CIRCLE ALONG. OKAY. TO SEE WHAT COMMISSION YOU GO TO. YEAH. THANK YOU VERY MUCH. YOU PROUDLY? YES. WE APPRECIATE YOU. COMMENTS ENTERTAIN MOTION. I MOVE. I MOVE THAT A SECOND OR I MOVE THAT WE ADJOURN A SECOND. SECOND, SECOND TO AJOUR. ALRIGHT, LAST TIME. BRADLEY. MARGARET? YES. BRADLEY. AYE. CINDY, JAKE. AYE ANNE. AYE. ALL RIGHT. THANK YOU GUYS SO MUCH. APPRECIATE IT. YOU, SOME OF YOU NEXT MONTH? UH, YEAH. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.